City of Charlottesville CAT Maintenance Facility Design Services - RFP 27-52 (2026)
City of CharlottesvilleCity · Charlottesville, VA- Due
- Dec 21, 2026
- 36 days left
- Posted
- Nov 13, 2026
- Duration
- 46 months
- Primary contact
- Brandon Strunk
- (434) 962-5971
The 30-second brief
Charlottesville Area Transit (CAT) is seeking professional architectural and engineering design services for a new, purpose-built transit maintenance facility (TMF) to support a growing and modernizing fleet, including Diesel, Battery Electric Buses (BEBs), and future Fuel Cell Electric Buses (FCEBs). The project site is an undeveloped 3-acre parcel adjacent to existing CAT operations at 1545 Avon Street Ext, Charlottesville, VA. Scope includes programming, preliminary design, design development, construction documents, bidding assistance, and construction administration for a facility featuring maintenance bays, bus wash, service lanes, and zero-emission charging infrastructure. The project targets LEED certification and compliance with Charlottesville's High-Performance Building Standards, FTA requirements, and local regulations. The submission deadline is December 21, 2026, at 2:00 pm, with a non-mandatory pre-proposal conference scheduled for December 1, 2026.
Architectural and engineering design services, Programming report, 30% preliminary design documents, 60% design development documents, 90% design development documents, 100% construction documents, BIM execution plan, Construction cost estimates, Permit applications, Bid phase services, Construction administration services, Project closeout deliverables
Quality of previous work and projects (30%), Qualifications and Experience (30%), Plans or Methodology (25%), Strength of Overall Proposal (10%), Availability and Project Coordination (5%)
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Summary
Charlottesville Area Transit (CAT) is seeking professional architectural and engineering design services for a new, purpose-built transit maintenance facility (TMF) to support a growing and modernizing fleet, including Diesel, Battery Electric Buses (BEBs), and future Fuel Cell Electric Buses (FCEBs).
The project site is an undeveloped 3-acre parcel adjacent to existing CAT operations at 1545 Avon Street Ext, Charlottesville, VA. Scope includes programming, preliminary design, design development, construction documents, bidding assistance, and construction administration for a facility featuring maintenance bays, bus wash, service lanes, and zero-emission charging infrastructure. The project targets LEED certification and compliance with Charlottesville's High-Performance Building Standards, FTA requirements, and local regulations. The submission deadline is December 21, 2026, at 2:00 pm, with a non-mandatory pre-proposal conference scheduled for December 1, 2026.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
12- Architectural and engineering design services
- Programming report
- 30% preliminary design documents
- 60% design development documents
- 90% design development documents
- 100% construction documents
- BIM execution plan
- Construction cost estimates
- Permit applications
- Bid phase services
- Construction administration services
- Project closeout deliverables
REQUIRED ATTACHMENTS
3- Certification of No Collusion
- State Corporation Commission (SCC) registration documentation
- Conflict of Interest / Proprietary Information form
- Submit to
- https://procurement.opengov.com/portal/charlottesville
- Scope location
- Charlottesville, VA
Questions about this RFP
How do I respond to this RFP from City of Charlottesville?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 21, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/charlottesville. For questions, contact Brandon Strunk.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Charlottesville in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Brandon Strunk at (434) 962-5971. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Architectural and engineering design services, Programming report, 30% preliminary design documents, 60% design development documents, 90% design development documents, 100% construction documents, BIM execution plan, Construction cost estimates, Permit applications, Bid phase services, Construction. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Quality of previous work and projects (30%), Qualifications and Experience (30%), Plans or Methodology (25%), Strength of Overall Proposal (10%), Availability and Project Coordination (5%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Charlottesville?
All active and historical solicitations from City of Charlottesville are tracked and searchable. As a city agency, City of Charlottesville regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 46 months. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 21, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Certification of No Collusion, State Corporation Commission (SCC) registration documentation, Conflict of Interest / Proprietary Information form. Review the full document from City of Charlottesville for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Charlottesville, VA. Review the full solicitation for detailed scope requirements.
