City of Charlottesville Certified Softball Umpire Contracted Services RFP 26-35
City of CharlottesvilleCity · Charlottesville, VA- Due
- Dec 2, 2025
- Deadline passed
- Posted
- Oct 22, 2025
- Primary contact
- Colin Banks
- (434) 970-3271
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SUMMARY
The City of Charlottesville Parks and Recreation department is seeking a qualified provider to supply certified softball umpires for adult and youth league play under project RFP 26-35.
The selected vendor will be responsible for providing trained officials, managing all scheduling logistics, and ensuring consistent, professional officiating throughout the season to maintain fair and safe league experiences. The scope includes officiating for both youth and adult softball programs. Proposals must be submitted to 325 4th Street Northwest, Charlottesville, VA, 22903 by the deadline of December 2, 2025. Primary contact for this solicitation is Colin Banks at (434) 970-3271.
REQUIRED STAFFING
certified softball umpires
- Submit to
- 325 4th Street Northwest, Charlottesville, VA, 22903
- Scope location
- Charlottesville, VA
Questions about this RFP
How do I respond to this RFP from City of Charlottesville?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 2, 2025. Submissions should be delivered to: 325 4th Street Northwest, Charlottesville, VA, 22903. For questions, contact Colin Banks.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Charlottesville in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Colin Banks at (434) 970-3271. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: certified softball umpires. Proposers should demonstrate relevant qualifications and experience for each required role.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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Where can I find more RFPs from City of Charlottesville?
All active and historical solicitations from City of Charlottesville are tracked and searchable. As a city agency, City of Charlottesville regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Charlottesville for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Charlottesville, VA. Review the full solicitation for detailed scope requirements.