City of Charlottesville On-Call Planning Services RFP 27-57, 2026 - Comprehensive Plan & Urban Design
City of CharlottesvilleCity · Charlottesville, VA- Due
- Dec 9, 2026
- 25 days left
- Posted
- Nov 9, 2026
- Contract term
- 2 years
- Primary contact
- Tori Kanellopoulos
- (434) 282-3920
The 30-second brief
The City of Charlottesville Neighborhood Development Services Department is seeking qualified consulting firms to provide on-call planning services, including updates to the Comprehensive Plan, Small Area Plans, corridor and site-specific planning, housing studies, zoning ordinance amendments, market analysis, and urban design. The contract term is for two years with options to renew for up to three additional one-year terms. The submission deadline is December 9, 2026, at 2:00 pm. All proposals must be submitted electronically through the City's OpenGov Procurement portal. The City reserves the right to make multiple awards.
Qualifications and Experience 35%, Specific Plans or Methodology 30%, Project Management and Coordination Approach 30%, Price and Payment Terms 5%
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Summary
The City of Charlottesville Neighborhood Development Services Department is seeking qualified consulting firms to provide on-call planning services, including updates to the Comprehensive Plan, Small Area Plans, corridor and site-specific planning, housing studies, zoning ordinance amendments, market analysis, and urban design.
The contract term is for two years with options to renew for up to three additional one-year terms. The submission deadline is December 9, 2026, at 2:00 pm. All proposals must be submitted electronically through the City's OpenGov Procurement portal. The City reserves the right to make multiple awards.
EVALUATION CRITERIA
4- Qualifications and Experience 35%
- Specific Plans or Methodology 30%
- Project Management and Coordination Approach 30%
- Price and Payment Terms 5%
REQUIRED ATTACHMENTS
3- Redacted Copy
- State Corporation Commission Identification Number
- Certification of No Collusion
- Submit to
- https://procurement.opengov.com/portal/charlottesville
- Duration
- 60 months
- Scope location
- Charlottesville, VA
Questions about this RFP
How do I respond to this RFP from City of Charlottesville?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 9, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/charlottesville. For questions, contact Tori Kanellopoulos.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Charlottesville in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Tori Kanellopoulos at (434) 282-3920. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications and Experience 35%, Specific Plans or Methodology 30%, Project Management and Coordination Approach 30%, Price and Payment Terms 5%" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Charlottesville?
All active and historical solicitations from City of Charlottesville are tracked and searchable. As a city agency, City of Charlottesville regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 9, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Redacted Copy, State Corporation Commission Identification Number, Certification of No Collusion. Review the full document from City of Charlottesville for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Charlottesville, VA. Review the full solicitation for detailed scope requirements.
