City of Champaign - Fire Apparatus Maintenance and Repair Services RFP - 2026
City of ChampaignCity · Champaign, IL- Due
- Jul 24, 2026
- Deadline passed
- Posted
- Jul 3, 2026
- Contract term
- 3 years
- Primary contact
- Will Orris
- (217) 403-4789
The 30-second brief
The City of Champaign Public Works Department, Fleet Services Division, seeks a qualified contractor to provide as-needed fire apparatus maintenance and repair services to supplement City mechanics. The scope covers mechanical diagnosis, repairs, and maintenance for fire apparatus engines, transmissions, cooling systems, drivetrains, suspension, steering, brakes, electrical, charging, air, exhaust, aftertreatment, and fire suppression systems, including pumps, valves, plumbing, tanks, gauges, foam systems, and aerial components. The contract value is not to exceed $200,000 over a three-year term. Submission deadline is July 24, 2026, with a notice of interest deadline on July 21, 2026. Proposals require compliance with CDAP workforce goals of 20% minority and 15% female employees, disclosure affidavits, and a vendor proposal form.
Compliance with Request requirements, Cost of specified items or services, Ability and capacity of Vendor, Character, integrity, reputation, judgment, experience, efficiency, Quality of performance on previous contracts, Compliance with laws and ordinances, Financial resources, Quality and adaptability of equipment, Ability to provide future maintenance, Local preference, Completion of EEO/AA paperwork, Documented good faith efforts
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Summary
The City of Champaign Public Works Department, Fleet Services Division, seeks a qualified contractor to provide as-needed fire apparatus maintenance and repair services to supplement City mechanics.
The scope covers mechanical diagnosis, repairs, and maintenance for fire apparatus engines, transmissions, cooling systems, drivetrains, suspension, steering, brakes, electrical, charging, air, exhaust, aftertreatment, and fire suppression systems, including pumps, valves, plumbing, tanks, gauges, foam systems, and aerial components. The contract value is not to exceed $200,000 over a three-year term. Submission deadline is July 24, 2026, with a notice of interest deadline on July 21, 2026. Proposals require compliance with CDAP workforce goals of 20% minority and 15% female employees, disclosure affidavits, and a vendor proposal form.
EVALUATION CRITERIA
17- Compliance with Request requirements
- Cost of specified items or services
- Ability and capacity of Vendor
- Character
- Integrity
- Reputation
- Judgment
- Experience
- Efficiency
- Quality of performance on previous contracts
- Compliance with laws and ordinances
- Financial resources
- Quality and adaptability of equipment
- Ability to provide future maintenance
- Local preference
- Completion of EEO/AA paperwork
- Documented good faith efforts
REQUIRED ATTACHMENTS
5- Proposal Form
- Disclosure Affidavit
- Affirmative Action Form or Certificate
- Dual Representation Affidavit
- CDAP Utilization/Good Faith Efforts Form
- Submit to
- https://procurement.opengov.com/portal/cityofchampaign
- Scope location
- Champaign, IL
Questions about this RFP
How do I respond to this RFP from City of Champaign?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 24, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/cityofchampaign. For questions, contact Will Orris.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Champaign in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Will Orris at (217) 403-4789. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Compliance with Request requirements, Cost of specified items or services, Ability and capacity of Vendor, Character, integrity, reputation, judgment, experience, efficiency, Quality of performance on..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Champaign?
All active and historical solicitations from City of Champaign are tracked and searchable. As a city agency, City of Champaign regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal Form, Disclosure Affidavit, Affirmative Action Form or Certificate, Dual Representation Affidavit, CDAP Utilization/Good Faith Efforts Form. Review the full document from City of Champaign for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Champaign, IL. Review the full solicitation for detailed scope requirements.