City of Champaign Request for Proposals - Road Weather Information System (RWIS) 2026
City of ChampaignCity · Champaign, IL- Due
- Sep 2, 2026
- Deadline passed
- Posted
- Aug 17, 2026
- Primary contact
- Will Orris
- (217) 403-4789
The 30-second brief
The City of Champaign Public Works Department seeks proposals from qualified firms to furnish, install, configure, test, train staff on, and support a new Road Weather Information System (RWIS). The project initially involves up to six RWIS monitoring sites equipped with non-invasive above-ground roadway sensors, weather monitoring equipment, and cameras for winter weather operations and pavement condition monitoring. The system must provide near-real-time data, historical information, configurable alerts, and mobile/web access, with preferred integration into DTN WeatherSentry. Proposals are due by September 2, 2026, at 3:00 pm, with a question deadline of August 30, 2026. Vendors must comply with CDAP workforce participation goals of 20% minority and 15% female employees, and submit required documents including a proposal form, disclosure affidavit, and affirmative action forms.
Compliance with Request requirements, Cost of the specified items or services
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Summary
The City of Champaign Public Works Department seeks proposals from qualified firms to furnish, install, configure, test, train staff on, and support a new Road Weather Information System (RWIS).
The project initially involves up to six RWIS monitoring sites equipped with non-invasive above-ground roadway sensors, weather monitoring equipment, and cameras for winter weather operations and pavement condition monitoring. The system must provide near-real-time data, historical information, configurable alerts, and mobile/web access, with preferred integration into DTN WeatherSentry. Proposals are due by September 2, 2026, at 3:00 pm, with a question deadline of August 30, 2026. Vendors must comply with CDAP workforce participation goals of 20% minority and 15% female employees, and submit required documents including a proposal form, disclosure affidavit, and affirmative action forms.
EVALUATION CRITERIA
Compliance with Request requirements, Cost of the specified items or services
REQUIRED ATTACHMENTS
4- Proposal Form
- Disclosure Affidavit
- Affirmative Action Report Form or Certificate
- CDAP Utilization/Good Faith Efforts Form
- Submit to
- https://procurement.opengov.com/portal/cityofchampaign
- Scope location
- Champaign, IL
Questions about this RFP
How do I respond to this RFP from City of Champaign?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 2, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/cityofchampaign. For questions, contact Will Orris.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Champaign in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Will Orris at (217) 403-4789. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Compliance with Request requirements, Cost of the specified items or services" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Champaign?
All active and historical solicitations from City of Champaign are tracked and searchable. As a city agency, City of Champaign regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal Form, Disclosure Affidavit, Affirmative Action Report Form or Certificate, CDAP Utilization/Good Faith Efforts Form. Review the full document from City of Champaign for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Champaign, IL. Review the full solicitation for detailed scope requirements.