City of Cedar Rapids Recreation Management Software RFP PUR0526-330 (2026)
Cedar Rapids Housing ServicesLocal Housing Authority · Cedar Rapids, IA- Due
- Aug 21, 2026
- Deadline passed
- Posted
- Jul 24, 2026
- Primary contact
- Rebecca Johnson
- (319) 286-5062
The 30-second brief
The City of Cedar Rapids Parks & Recreation Department is seeking proposals for a comprehensive Recreation Management Software solution to streamline program registrations, facility reservations, memberships, point-of-sale operations, and financial reporting. The system will serve over 100 parks, swimming pools, golf courses, sports complexes, and community centers, supporting approximately 40,922 annual credit/debit transactions and $2.2m in annual revenue. Key requirements include cloud-based architecture, secure online payments with credit card surcharge pass-through, mobile accessibility, automated billing, customer management, and integration with PeopleSoft financial systems and ArcGIS GIS tools. Proposals are due by August 21, 2026, at 3:00 PM CDT, with a question deadline of August 7, 2026. Evaluation criteria include system features and functionality (35%), financial proposal (25%), qualifications and experience (20%), and company responsiveness (20%).
Recreation management software platform, System requirements checklist, Scope of services response, Financial proposal, Insurance certification, Buy local packet
System features and functionality (35%), Financial Proposal (25%), Qualifications and Experience (20%), Company Responsiveness to RFP (20%)
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Summary
The City of Cedar Rapids Parks & Recreation Department is seeking proposals for a comprehensive Recreation Management Software solution to streamline program registrations, facility reservations, memberships, point-of-sale operations, and financial reporting.
The system will serve over 100 parks, swimming pools, golf courses, sports complexes, and community centers, supporting approximately 40,922 annual credit/debit transactions and $2.2m in annual revenue. Key requirements include cloud-based architecture, secure online payments with credit card surcharge pass-through, mobile accessibility, automated billing, customer management, and integration with PeopleSoft financial systems and ArcGIS GIS tools. Proposals are due by August 21, 2026, at 3:00 PM CDT, with a question deadline of August 7, 2026. Evaluation criteria include system features and functionality (35%), financial proposal (25%), qualifications and experience (20%), and company responsiveness (20%).
EVALUATION CRITERIA
REQUIRED DELIVERABLES
6- Recreation management software platform
- System requirements checklist
- Scope of services response
- Financial proposal
- Insurance certification
- Buy local packet
REQUIRED ATTACHMENTS
4- Certification Regarding Ability to Obtain Required Insurance
- Buy Local Packet
- Proposal Submittal
- Specifications Checklist
- Submit to
- https://citycrbids.ionwave.net/PublicDetail.aspx?bidID=1866&SourceType=2
- Scope location
- Cedar Rapids, IA
- Reported agency
- City of Cedar Rapids
Questions about this RFP
How do I respond to this RFP from Cedar Rapids Housing Services?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 21, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://citycrbids.ionwave.net/PublicDetail.aspx?bidID=1866&SourceType=2. For questions, contact Rebecca Johnson.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Cedar Rapids Housing Services in IA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Rebecca Johnson at (319) 286-5062. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Recreation management software platform, System requirements checklist, Scope of services response, Financial proposal, Insurance certification, Buy local packet. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "System features and functionality (35%), Financial Proposal (25%), Qualifications and Experience (20%), Company Responsiveness to RFP (20%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Cedar Rapids Housing Services?
All active and historical solicitations from Cedar Rapids Housing Services are tracked and searchable. As a local housing authority agency, Cedar Rapids Housing Services regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Certification Regarding Ability to Obtain Required Insurance, Buy Local Packet, Proposal Submittal, Specifications Checklist. Review the full document from Cedar Rapids Housing Services for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Cedar Rapids, IA. Review the full solicitation for detailed scope requirements.