City of Cedar Rapids - Fall 2026 ROW Tree Planting - US Forest Service Grant - PUR0826-064
Cedar Rapids Housing ServicesLocal Housing Authority · Cedar Rapids, IA- Due
- Sep 29, 2026
- Deadline passed
- Posted
- Sep 16, 2026
- Contract term
- 2.2 years
- Primary contact
- Heather Mell
- (319) 286-5117
The 30-second brief
The City of Cedar Rapids Parks and Recreation Department seeks bids for the Fall 2026 ROW Tree Planting project funded by a US Forest Service IRA Community Forestry Grant under solicitation PUR0826-064. The work includes the purchase and installation of approximately 612 deciduous trees and 366 tree guards along designated street rights-of-way throughout Cedar Rapids, Iowa. Required plant species include American Beech, American Elm, American Hophornbeam, American Hornbeam, American Linden, American Sweet Gum, American Yellowwood, Chinquapin Oak, Common Chokecherry, Common Hackberry, Common Horsechestnut, Cornelian Cherry Dogwood, Crabapple, Eastern Redbud, European Hornbeam, Japanese Tree Lilac, Katsura Tree, Kentucky Coffee Tree, Ginkgo, Northern Catalpa, Serviceberry, Silver Linden, Swamp White Oak, Thornless Hawthorn, Ware's Oak, and White Oak. Contractors must provide proof of ISA Certified Arborist oversight or 50% core business dedication to tree planting, and supply Midwest Nursery Stock from USDA Plant Hardiness Zones 6a or colder. The submission deadline is September 29, 2026, at 3:00 PM CDT via the IonWave e-procurement portal, with a question deadline of September 22, 2026. The initial contract term ends November 15, 2028, with mandatory 2-year maintenance and warranty periods.
8 EA American Beech; 43 EA American Elm; 11 EA American Hophornbeam; 11 EA American Hornbeam; 58 EA American Linden; 23 EA American Sweet Gum; 29 EA American Yellowwood; 22 EA Chinquapin Oak; 8 EA Common Chokecherry; 51 EA Common Hackberry; 10 EA Common Hackberry (Columnar); 22 EA Common Horsechestnut; 18 EA Cornelian Cherry Dogwood; 29 EA Crabapple; 6 EA Eastern Redbud; 18 EA European Hornbeam; 23 EA Japanese Tree Lilac; 14 EA Katsura Tree; 54 EA Kentucky Coffee Tree; 8 EA Kentucky Coffee Tree (Columnar); 14 EA Ginkgo; 28 EA Northern Catalpa; 27 EA Serviceberry; 14 EA Silver Linden; 8 EA Swamp White Oak; 24 EA Thornless Hawthorn; 5 EA Ware's Oak; 26 EA White Oak; 366 EA Deer Protection tree guards
Adherence to specifications, Work as specified in these bid documents, Company's reputation and financial status, Company's ability to meet the City's Insurance Requirements, Current lead-time quoted, Guarantees and warranties, Past experience and service provided by Bidder, Strength of Bidder's hiring and training program, Favorable references, Strength of company's safety program and history
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Summary
The City of Cedar Rapids Parks and Recreation Department seeks bids for the Fall 2026 ROW Tree Planting project funded by a US Forest Service IRA Community Forestry Grant under solicitation PUR0826-064.
The work includes the purchase and installation of approximately 612 deciduous trees and 366 tree guards along designated street rights-of-way throughout Cedar Rapids, Iowa. Required plant species include American Beech, American Elm, American Hophornbeam, American Hornbeam, American Linden, American Sweet Gum, American Yellowwood, Chinquapin Oak, Common Chokecherry, Common Hackberry, Common Horsechestnut, Cornelian Cherry Dogwood, Crabapple, Eastern Redbud, European Hornbeam, Japanese Tree Lilac, Katsura Tree, Kentucky Coffee Tree, Ginkgo, Northern Catalpa, Serviceberry, Silver Linden, Swamp White Oak, Thornless Hawthorn, Ware's Oak, and White Oak. Contractors must provide proof of ISA Certified Arborist oversight or 50% core business dedication to tree planting, and supply Midwest Nursery Stock from USDA Plant Hardiness Zones 6a or colder. The submission deadline is September 29, 2026, at 3:00 PM CDT via the IonWave e-procurement portal, with a question deadline of September 22, 2026. The initial contract term ends November 15, 2028, with mandatory 2-year maintenance and warranty periods.
EVALUATION CRITERIA
10- Adherence to specifications
- Work as specified in these bid documents
- Company's reputation and financial status
- Company's ability to meet the City's Insurance Requirements
- Current lead-time quoted
- Guarantees and warranties
- Past experience and service provided by Bidder
- Strength of Bidder's hiring and training program
- Favorable references
- Strength of company's safety program and history
REQUIRED DELIVERABLES
29- 8 EA American Beech
- 43 EA American Elm
- 11 EA American Hophornbeam
- 11 EA American Hornbeam
- 58 EA American Linden
- 23 EA American Sweet Gum
- 29 EA American Yellowwood
- 22 EA Chinquapin Oak
- 8 EA Common Chokecherry
- 51 EA Common Hackberry
- 10 EA Common Hackberry (Columnar)
- 22 EA Common Horsechestnut
- 18 EA Cornelian Cherry Dogwood
- 29 EA Crabapple
- 6 EA Eastern Redbud
- 18 EA European Hornbeam
- 23 EA Japanese Tree Lilac
- 14 EA Katsura Tree
- 54 EA Kentucky Coffee Tree
- 8 EA Kentucky Coffee Tree (Columnar)
- 14 EA Ginkgo
- 28 EA Northern Catalpa
- 27 EA Serviceberry
- 14 EA Silver Linden
- 8 EA Swamp White Oak
- 24 EA Thornless Hawthorn
- 5 EA Ware's Oak
- 26 EA White Oak
- 366 EA Deer Protection tree guards
REQUIRED ATTACHMENTS
6- Certificate to Obtain Insurance
- Insurance - 3 endorsements
- RFB Contract T&C
- Certification Regarding Ability to Obtain Required Insurance
- Proof of Midwest Nursery Stock Grown Trees
- Contractor Qualifications Response
- Submit to
- https://citycrbids.ionwave.net/PublicDetail.aspx?bidID=1913&SourceType=1
- Scope location
- Cedar Rapids, IA
- Reported agency
- City of Cedar Rapids
Questions about this BID
How do I respond to this Bid from Cedar Rapids Housing Services?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 29, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://citycrbids.ionwave.net/PublicDetail.aspx?bidID=1913&SourceType=1. For questions, contact Heather Mell.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Cedar Rapids Housing Services in IA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Heather Mell at (319) 286-5117. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: 8 EA American Beech; 43 EA American Elm; 11 EA American Hophornbeam; 11 EA American Hornbeam; 58 EA American Linden; 23 EA American Sweet Gum; 29 EA American Yellowwood; 22 EA Chinquapin Oak; 8 EA Common Chokecherry; 51 EA Common Hackberry; 10 EA Common Hackberry (Columnar); 22 EA Common Horsechestn. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Adherence to specifications, Work as specified in these bid documents, Company's reputation and financial status, Company's ability to meet the City's Insurance Requirements, Current lead-time quoted,..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Cedar Rapids Housing Services?
All active and historical solicitations from Cedar Rapids Housing Services are tracked and searchable. As a local housing authority agency, Cedar Rapids Housing Services regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2.2 years. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Certificate to Obtain Insurance, Insurance - 3 endorsements, RFB Contract T&C, Certification Regarding Ability to Obtain Required Insurance, Proof of Midwest Nursery Stock Grown Trees, Contractor Qual. Review the full document from Cedar Rapids Housing Services for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Cedar Rapids, IA. Review the full solicitation for detailed scope requirements.