City of Cedar Rapids CAD/Mobile, RMS and JMS System RFP #PUR0126-206
Cedar Rapids Housing ServicesLocal Housing Authority · Cedar Rapids, IA- Due
- Apr 10, 2026
- Deadline passed
- Posted
- Jan 30, 2026
- Contract term
- 11 years
- Primary contact
- Heather Mell
- (319) 286-5117
The 30-second brief
The City of Cedar Rapids Information Technology Department is requesting proposals for the design, implementation and support of a commercial-off-the-shelf (COTS) Computer Aided Dispatch (CAD)/Mobile Data Client, Law Enforcement Records Management System (RMS) and Jail Management System (JMS). The project involves serving the Cedar Rapids Police Department, Fire Department, and Linn County Sheriff's Office, encompassing software licensing, interfaces, data conversion, training, and a multi-year support agreement. Sealed proposals are due electronically via Euna Procurement (IonWave) by April 10, 2026, at 3:00 PM CDT. A virtual pre-proposal meeting was held on February 20, 2026.
Computer Aided Dispatch (CAD), Mobile Data Client (Mobile), Law Enforcement Records Management System (RMS), Report Writing, Jail Management System (JMS), Interfaces
Application Software, User Interface / User Experience and Integration 50%, Customer Support, Warranty and Maintenance 15%, Implementation 10%, System Architecture 10%, Proposer Background, Experience, Financial Qualifications 5%, Legacy Data Access 5%, Cost 5%
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Summary
The City of Cedar Rapids Information Technology Department is requesting proposals for the design, implementation and support of a commercial-off-the-shelf (COTS) Computer Aided Dispatch (CAD)/Mobile Data Client, Law Enforcement Records Management System (RMS) and Jail Management System (JMS).
The project involves serving the Cedar Rapids Police Department, Fire Department, and Linn County Sheriff's Office, encompassing software licensing, interfaces, data conversion, training, and a multi-year support agreement. Sealed proposals are due electronically via Euna Procurement (IonWave) by April 10, 2026, at 3:00 PM CDT. A virtual pre-proposal meeting was held on February 20, 2026.
EVALUATION CRITERIA
11- Application Software
- User Interface / User Experience and Integration 50%
- Customer Support
- Warranty and Maintenance 15%
- Implementation 10%
- System Architecture 10%
- Proposer Background
- Experience
- Financial Qualifications 5%
- Legacy Data Access 5%
- Cost 5%
REQUIRED DELIVERABLES
6- Computer Aided Dispatch (CAD)
- Mobile Data Client (Mobile)
- Law Enforcement Records Management System (RMS)
- Report Writing
- Jail Management System (JMS)
- Interfaces
REQUIRED ATTACHMENTS
4- Proposal Submittal
- Financial Submittal
- Buy Local Packet
- Certification Regarding Ability to Obtain Required Insurance
- Submit to
- https://citycrbids.ionwave.net/PublicDetail.aspx?bidID=1729&SourceType=2
- Scope location
- Cedar Rapids, IA
- Reported agency
- City of Cedar Rapids
Questions about this RFP
How do I respond to this RFP from Cedar Rapids Housing Services?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 10, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://citycrbids.ionwave.net/PublicDetail.aspx?bidID=1729&SourceType=2. For questions, contact Heather Mell.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Cedar Rapids Housing Services in IA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Heather Mell at (319) 286-5117. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Computer Aided Dispatch (CAD), Mobile Data Client (Mobile), Law Enforcement Records Management System (RMS), Report Writing, Jail Management System (JMS), Interfaces. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Application Software, User Interface / User Experience and Integration 50%, Customer Support, Warranty and Maintenance 15%, Implementation 10%, System Architecture 10%, Proposer Background, Experience..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Cedar Rapids Housing Services?
All active and historical solicitations from Cedar Rapids Housing Services are tracked and searchable. As a local housing authority agency, Cedar Rapids Housing Services regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 11 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal Submittal, Financial Submittal, Buy Local Packet, Certification Regarding Ability to Obtain Required Insurance. Review the full document from Cedar Rapids Housing Services for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Cedar Rapids, IA. Review the full solicitation for detailed scope requirements.