City of Carthage Parks and Recreation Department RFP - Fair Acres Sports Complex and Municipal Park Playgrounds 2026
City of CarthageCity · Carthage, MO- Due
- Oct 16, 2026
- Deadline passed
- Posted
- Sep 28, 2026
- Primary contact
- Miranda Deal
- (417) 237-7000
The 30-second brief
The City of Carthage Parks and Recreation Department is seeking qualified playground design/build teams to provide complete turnkey design and construction services for the replacement and installation of playground equipment at Municipal Park and Fair Acres Sports Complex. The project includes site evaluation, conceptual design, final design, construction documents, and closeout deliverables. The city's objectives include providing inclusive playgrounds, maximizing play value within available funding of $180,000.00 for the base bid, creating visually attractive destination playgrounds, utilizing durable, low-maintenance materials, enhancing accessibility and ADA compliance, improving safety, and minimizing disruption to park users. Proposals are due by October 16, 2026, at 5:00 PM CST.
Design services, Demolition and removal of existing equipment (if applicable), Site preparation and grading, Playground equipment, Safety surfacing, Installation, Project management, Closeout documentation, Inclusions and exclusions for the project not to exceed $180, 000 in the base bid
Project Approach and Design Quality 30 points, Qualifications and Relevant Experience 25 points, Cost and Value to the City 20 points, Proposed Schedule 10 points, Play Value and Accessibility 10 points, Warranty and Long-Term Durability 5 points
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Summary
The City of Carthage Parks and Recreation Department is seeking qualified playground design/build teams to provide complete turnkey design and construction services for the replacement and installation of playground equipment at Municipal Park and Fair Acres Sports Complex.
The project includes site evaluation, conceptual design, final design, construction documents, and closeout deliverables. The city's objectives include providing inclusive playgrounds, maximizing play value within available funding of $180,000.00 for the base bid, creating visually attractive destination playgrounds, utilizing durable, low-maintenance materials, enhancing accessibility and ADA compliance, improving safety, and minimizing disruption to park users. Proposals are due by October 16, 2026, at 5:00 PM CST.
EVALUATION CRITERIA
6- Project Approach and Design Quality 30 points
- Qualifications and Relevant Experience 25 points
- Cost and Value to the City 20 points
- Proposed Schedule 10 points
- Play Value and Accessibility 10 points
- Warranty and Long-Term Durability 5 points
REQUIRED DELIVERABLES
10- Design services
- Demolition and removal of existing equipment (if applicable)
- Site preparation and grading
- Playground equipment
- Safety surfacing
- Installation
- Project management
- Closeout documentation
- Inclusions and exclusions for the project not to exceed $180
- 000 in the base bid
REQUIRED ATTACHMENTS
Cover letter signed by an authorized representative
- Submit to
- 326 Grant Street, Carthage, MO 64836 or email [email protected]
- Scope location
- Carthage, MO
Questions about this RFP
How do I respond to this RFP from City of Carthage?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 16, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 326 Grant Street, Carthage, MO 64836 or email [email protected]. For questions, contact Miranda Deal.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Carthage in MO, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Miranda Deal at (417) 237-7000. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Design services, Demolition and removal of existing equipment (if applicable), Site preparation and grading, Playground equipment, Safety surfacing, Installation, Project management, Closeout documentation, Inclusions and exclusions for the project not to exceed $180, 000 in the base bid. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Project Approach and Design Quality 30 points, Qualifications and Relevant Experience 25 points, Cost and Value to the City 20 points, Proposed Schedule 10 points, Play Value and Accessibility 10 poin..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Carthage?
All active and historical solicitations from City of Carthage are tracked and searchable. As a city agency, City of Carthage regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover letter signed by an authorized representative. Review the full document from City of Carthage for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Carthage, MO. Review the full solicitation for detailed scope requirements.