City of Carlton Contract City Planner Planning/Administration RFP-2026-01
City of CarltonCity · Carlton, OR- Due
- Apr 10, 2026
- Deadline passed
- Posted
- Mar 6, 2026
- Contract term
- 2 years
- Primary contact
- Aimee Amerson
- (503) 852-7575
The 30-second brief
The City of Carlton is soliciting proposals for a Contract City Planner to provide current and long-range planning, development review, and hearing support. The city estimates a workload of 40-60 hours monthly for an initial two-year term.
Staff reports, Draft findings, Public hearing packets, Monthly activity reports, Annual work program
Qualifications and Relevant Experience (30), Project Understanding and Approach (25), Technical Writing Samples (15), Cost/Value (20), References (10)
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Summary
The City of Carlton is soliciting proposals for a Contract City Planner to provide current and long-range planning, development review, and hearing support. The city estimates a workload of 40-60 hours monthly for an initial two-year term.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
5- Staff reports
- Draft findings
- Public hearing packets
- Monthly activity reports
- Annual work program
REQUIRED ATTACHMENTS
14- Transmittal Letter
- Proposer Information
- Qualifications
- Work Plan
- Staffing Plan
- Cost Proposal
- Required Forms
- Technical Writing Samples
- Service Model
- Appendix D
- Appendix E
- Appendix F
- Appendix G
- Appendix I
REQUIRED STAFFING
5- Submit to
- 191 E. Main Street, Carlton, OR 97111
- Duration
- 60 months
- Scope location
- Carlton, OR
Questions about this RFP
How do I respond to this RFP from City of Carlton?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 10, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 191 E. Main Street, Carlton, OR 97111. For questions, contact Aimee Amerson.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Carlton in OR, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Aimee Amerson at (503) 852-7575. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Principal/Lead Planner, Associate Planner, Planner/Project Manager, Planning Technician/Permit Support, Administrative Support. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Staff reports, Draft findings, Public hearing packets, Monthly activity reports, Annual work program. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications and Relevant Experience (30), Project Understanding and Approach (25), Technical Writing Samples (15), Cost/Value (20), References (10)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Carlton?
All active and historical solicitations from City of Carlton are tracked and searchable. As a city agency, City of Carlton regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Transmittal Letter, Proposer Information, Qualifications, Work Plan, Staffing Plan, Cost Proposal, Required Forms, Technical Writing Samples, Service Model, Appendix D, Appendix E, Appendix F, Appendi. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Carlton for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Carlton, OR. Review the full solicitation for detailed scope requirements.