City of Carlton Civic Center Integrated Security, Camera, AV, Access Control, and Restricted Keyway Services RFP-2026-02
City of CarltonCity · Carlton, OR- Due
- Aug 21, 2026
- Deadline passed
- Posted
- Jul 17, 2026
- Contract term
- 2 years
- Primary contact
- Shannon Beaucaire
- (503) 852-7575
The 30-second brief
The City of Carlton is soliciting proposals for an integrated municipal facility technology and security program at the Civic Center, including LenelS2, Milestone, and Schlage systems. Proposals are due August 21, 2026.
Project kickoff agenda, Civic Center system inventory and assessment report, Door/access schedule, Camera/Milestone VMS inventory, AV room needs summary, Restricted keyway/key control plan, Civic Center plan and future facility rollout roadmap, Implementation schedule, Product data/cut sheets, Installation records, Training materials, Closeout package
Firm/team qualifications (20), Project understanding and approach (20), Existing-system support approach (15), Quality and supportability of solution (20), Vendor transition and support model (15), Local/regional service presence (10), Cybersecurity and supply-chain risk approach (10), Cost and lifecycle value (15), References (10)
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Summary
The City of Carlton is soliciting proposals for an integrated municipal facility technology and security program at the Civic Center, including LenelS2, Milestone, and Schlage systems. Proposals are due August 21, 2026.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
12- Project kickoff agenda
- Civic Center system inventory and assessment report
- Door/access schedule
- Camera/Milestone VMS inventory
- AV room needs summary
- Restricted keyway/key control plan
- Civic Center plan and future facility rollout roadmap
- Implementation schedule
- Product data/cut sheets
- Installation records
- Training materials
- Closeout package
REQUIRED ATTACHMENTS
6- Appendix D - Proposer Signature Page
- Appendix E - Certifications and Security Requirements
- Appendix F - Cost Proposal Form
- Appendix G - References Form
- Appendix H - Proposal Checklist
- Appendix I - Addenda Acknowledgement
REQUIRED STAFFING
5- Submit to
- 191 E. Main Street, Carlton, OR 97111 or [email protected]
- Duration
- 72 months
- Scope location
- Carlton, OR
Questions about this RFP
How do I respond to this RFP from City of Carlton?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 21, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 191 E. Main Street, Carlton, OR 97111 or [email protected]. For questions, contact Shannon Beaucaire.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Carlton in OR, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Shannon Beaucaire at (503) 852-7575. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Project Manager, Security / Access Control Technician, Milestone / Camera Specialist, AV Technician / Programmer, Locksmith / Keyway Specialist. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Project kickoff agenda, Civic Center system inventory and assessment report, Door/access schedule, Camera/Milestone VMS inventory, AV room needs summary, Restricted keyway/key control plan, Civic Center plan and future facility rollout roadmap, Implementation schedule, Product data/cut sheets, Insta. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Firm/team qualifications (20), Project understanding and approach (20), Existing-system support approach (15), Quality and supportability of solution (20), Vendor transition and support model (15), Lo..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Carlton?
All active and historical solicitations from City of Carlton are tracked and searchable. As a city agency, City of Carlton regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Appendix D - Proposer Signature Page, Appendix E - Certifications and Security Requirements, Appendix F - Cost Proposal Form, Appendix G - References Form, Appendix H - Proposal Checklist, Appendix I. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Carlton for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Carlton, OR. Review the full solicitation for detailed scope requirements.