City of Buchanan - DDA Commercial Grade Christmas Decorations - 2026
City of BuchananCity · Buchanan, MI- Due
- Oct 16, 2026
- Deadline passed
- Posted
- Oct 1, 2026
- Primary contact
- Emma Lysy
- (269) 695-3844 ext 10
The 30-second brief
The Downtown Development Authority of the City of Buchanan seeks proposals for the purchase and delivery of commercial-grade Christmas and Holiday lights and decorations for downtown use, including sidewalks, greenspace, an amphitheater stage, and light poles. Required items include lighted ornament arches, 7-foot lighted Santa sleighs, ornament stacks, snowflake lights for poles, single strand tree lights, curtain style lights, 6-foot pre-lit wreaths, commercial icicle lights, and 12-foot and 14-foot pre-decorated, pre-lit trees. All equipment must be commercial-grade, rated for outdoor use, with non-colored lights being warm white LEDs. Delivery must be completed no later than November 18, 2026. Proposals are due by October 16, 2026, at 10:00 AM EST, and must be submitted sealed to the City Clerk at 302 North Red Bud Trail, Buchanan, MI 49107. Contract award is anticipated the week of October 19th.
Lighted Ornament Arch, 7' Lighted Santa Sleigh, Ornament Stack, Seven (7) Snowflake Lights for Poles, Two Thousand (2, 000) Commercial Single Strand Tree Lights, 35'x15' Curtain Style Lights, Two (2) 6' Commercial Pre-Lit Wreaths, 150' Commercial Icicle Lights, One (1) 12' Pre-Decorated, Pre-Lit Tree, One (1) 14' Pre-Decorated, Pre-Lit Tree
Pricing, previous experience and performance
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Summary
The Downtown Development Authority of the City of Buchanan seeks proposals for the purchase and delivery of commercial-grade Christmas and Holiday lights and decorations for downtown use, including sidewalks, greenspace, an amphitheater stage, and light poles.
Required items include lighted ornament arches, 7-foot lighted Santa sleighs, ornament stacks, snowflake lights for poles, single strand tree lights, curtain style lights, 6-foot pre-lit wreaths, commercial icicle lights, and 12-foot and 14-foot pre-decorated, pre-lit trees. All equipment must be commercial-grade, rated for outdoor use, with non-colored lights being warm white LEDs. Delivery must be completed no later than November 18, 2026. Proposals are due by October 16, 2026, at 10:00 AM EST, and must be submitted sealed to the City Clerk at 302 North Red Bud Trail, Buchanan, MI 49107. Contract award is anticipated the week of October 19th.
EVALUATION CRITERIA
Pricing, previous experience and performance
REQUIRED DELIVERABLES
12- Lighted Ornament Arch
- 7' Lighted Santa Sleigh
- Ornament Stack
- Seven (7) Snowflake Lights for Poles
- Two Thousand (2, 000) Commercial Single Strand Tree Lights
- 35'x15' Curtain Style Lights
- Two (2) 6' Commercial Pre-Lit Wreaths
- 150' Commercial Icicle Lights
- One (1) 12' Pre-Decorated
- Pre-Lit Tree
- One (1) 14' Pre-Decorated
- Pre-Lit Tree
REQUIRED ATTACHMENTS
three references
- Submit to
- City of Buchanan, 302 North Red Bud Trail, Buchanan, MI 49107
- Scope location
- Buchanan, MI
Questions about this RFP
How do I respond to this RFP from City of Buchanan?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 16, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City of Buchanan, 302 North Red Bud Trail, Buchanan, MI 49107. For questions, contact Emma Lysy.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Buchanan in MI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Emma Lysy at (269) 695-3844 ext 10. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Lighted Ornament Arch, 7' Lighted Santa Sleigh, Ornament Stack, Seven (7) Snowflake Lights for Poles, Two Thousand (2, 000) Commercial Single Strand Tree Lights, 35'x15' Curtain Style Lights, Two (2) 6' Commercial Pre-Lit Wreaths, 150' Commercial Icicle Lights, One (1) 12' Pre-Decorated, Pre-Lit Tre. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Pricing, previous experience and performance" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Buchanan?
All active and historical solicitations from City of Buchanan are tracked and searchable. As a city agency, City of Buchanan regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: three references. Review the full document from City of Buchanan for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Buchanan, MI. Review the full solicitation for detailed scope requirements.