City of Buchanan - Self-Contained Breathing Apparatus (SCBA) and Accessories - 2025
City of BuchananCity · Buchanan, MI- Due
- Nov 26, 2025
- Deadline passed
- Posted
- Nov 12, 2025
- Primary contact
- Kalla Langston-Weiss
- (269) 695-3844 ext 10
The 30-second brief
The City of Buchanan Fire Department is soliciting sealed bids for the purchase and delivery of five (5) Self-Contained Breathing Apparatus (SCBA) packs, ten (10) 4500 psi carbon-fiber wrapped cylinders, twenty (20) facepieces, one (1) 6-bank charging station, and two (2) lithium battery packs. The equipment must meet NFPA 1981, 2019 Edition, NFPA 1982, and NIOSH 42 CFR Part 84 standards to replace or supplement existing MSA units. Bids are due by November 26, 2025, at 10:00 am EST at the City of Buchanan, 302 N Redbud Trail, Buchanan, MI 49107. Proposals will be evaluated based on technical specifications compliance, total cost, vendor experience and references, service and training support, and delivery schedule.
(5) Five Self-Contained Breathing Apparatus Sets; (10) Ten 45 minute 4500psi carbon fiber cylinders with quick-connect; (20) Twenty facepieces 4 pt w/ neckstrap - Medium; 1. One Charging Station – 6 Bank; 1. Two Lithium Battery Packs
Compliance with technical specifications, Total cost, including accessories and warranties, Vendor experience and references, Service, maintenance, and training support, Delivery schedule and responsiveness
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Summary
The City of Buchanan Fire Department is soliciting sealed bids for the purchase and delivery of five (5) Self-Contained Breathing Apparatus (SCBA) packs, ten (10) 4500 psi carbon-fiber wrapped cylinders, twenty (20) facepieces, one (1) 6-bank charging station, and two (2) lithium battery packs.
The equipment must meet NFPA 1981, 2019 Edition, NFPA 1982, and NIOSH 42 CFR Part 84 standards to replace or supplement existing MSA units. Bids are due by November 26, 2025, at 10:00 am EST at the City of Buchanan, 302 N Redbud Trail, Buchanan, MI 49107. Proposals will be evaluated based on technical specifications compliance, total cost, vendor experience and references, service and training support, and delivery schedule.
EVALUATION CRITERIA
8- Compliance with technical specifications
- Total cost
- Including accessories and warranties
- Vendor experience and references
- Service
- Maintenance
- Training support
- Delivery schedule and responsiveness
REQUIRED DELIVERABLES
4- (5) Five Self-Contained Breathing Apparatus Sets
- (10) Ten 45 minute 4500psi carbon fiber cylinders with quick-connect
- (20) Twenty facepieces 4 pt w/ neckstrap - Medium
- 1
One Charging Station – 6 Bank; 1. Two Lithium Battery Packs
REQUIRED ATTACHMENTS
13- Estimated Delivery Timeline
- Three (3) References from fire departments or municipalities
- Certification Documentation verifying compliance with NFPA 1981:2019
- NFPA 1982
- NIOSH standards
- Manufacturer’s Warranty Information
- Detailed Equipment Specifications
- A list of any exceptions to these specifications
- Description of service and repair program
- Local or regional repair facilities
- Turnaround time for service and annual maintenance
- Cost structure and scheduling process
- Training Program Description
- Submit to
- 302 North Red Bud Trail, Buchanan, MI 49107
- Scope location
- Buchanan, MI
Questions about this BID
How do I respond to this Bid from City of Buchanan?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 26, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 302 North Red Bud Trail, Buchanan, MI 49107. For questions, contact Kalla Langston-Weiss.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Buchanan in MI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kalla Langston-Weiss at (269) 695-3844 ext 10. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: (5) Five Self-Contained Breathing Apparatus Sets; (10) Ten 45 minute 4500psi carbon fiber cylinders with quick-connect; (20) Twenty facepieces 4 pt w/ neckstrap - Medium; 1. One Charging Station – 6 Bank; 1. Two Lithium Battery Packs. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Compliance with technical specifications, Total cost, including accessories and warranties, Vendor experience and references, Service, maintenance, and training support, Delivery schedule and responsi..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Buchanan?
All active and historical solicitations from City of Buchanan are tracked and searchable. As a city agency, City of Buchanan regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Estimated Delivery Timeline, Three (3) References from fire departments or municipalities, Certification Documentation verifying compliance with NFPA 1981:2019, NFPA 1982, and NIOSH standards, Manufac. Review the full document from City of Buchanan for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Buchanan, MI. Review the full solicitation for detailed scope requirements.