City of Buchanan - 2026 Buchanan Tree Friends Fall Planting - RFP 2026
City of BuchananCity · Buchanan, MI- Due
- Oct 14, 2026
- Deadline passed
- Posted
- Oct 1, 2026
- Primary contact
- Emma Lysy
- (269) 695-3844 ext 10
The 30-second brief
The City of Buchanan is seeking sealed bids from qualified vendors for the purchase and delivery of trees for the 2026 Buchanan Tree Friend's Fall Tree Planting project at Smith Park. Required species include Acer miyabei, Acer rubrum, Carpinus betulus, Cercis canadensis, Cornus, Gleditsia, Liriodendron tulipifera, Metasequoia glyptostroboides, Platanus x acerifolia, Quercus, and Tilia cordata, with quantities ranging from 1 to 3 per variety. All trees must be healthy, free from pests and disease, meet industry standards, and include a one-year warranty covering replacement of any trees that fail to thrive. Trees must be delivered to the City by November 6, 2026, for planting on November 8. Proposals are due by October 14, 2026, at 10:00 AM EST, to be submitted via sealed package to the City Clerk at 302 North Red Bud Trail, Buchanan, MI 49107.
2 Acer miyabei Morton State Street, 2 Acer rubrum 'October Glory' Red Maple, 3 Acer rubrum Armstrong Gold Red Maple, 1 Acer rubrum Redpointe Red Maple, 1 Acer rubrum 'October Glory', 2 Carpinus betulus European Pyr. Hornbeam, 1 Carpinus betulus Lucas, 1 Carpinus betulus Rockhampton Red Hornbeam, 1 Cercis canadensis Eastern Redbud, 1 Cornus Constellation Dogwood, 1 Gleditsia Skyline Honey Locust, 2 Liriodendron tulipifera Tulip, 2 Metasequoia glyptostroboides Dawn Redwood, 1 Platanus x acerifolia 'Exclamation' London Plane, 1 Quercus alba, 1 Quercus Heritage Oak, 3 Tilia cordata Greenspire Linden
Previous experience and performance, price
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Summary
The City of Buchanan is seeking sealed bids from qualified vendors for the purchase and delivery of trees for the 2026 Buchanan Tree Friend's Fall Tree Planting project at Smith Park.
Required species include Acer miyabei, Acer rubrum, Carpinus betulus, Cercis canadensis, Cornus, Gleditsia, Liriodendron tulipifera, Metasequoia glyptostroboides, Platanus x acerifolia, Quercus, and Tilia cordata, with quantities ranging from 1 to 3 per variety. All trees must be healthy, free from pests and disease, meet industry standards, and include a one-year warranty covering replacement of any trees that fail to thrive. Trees must be delivered to the City by November 6, 2026, for planting on November 8. Proposals are due by October 14, 2026, at 10:00 AM EST, to be submitted via sealed package to the City Clerk at 302 North Red Bud Trail, Buchanan, MI 49107.
EVALUATION CRITERIA
Previous experience and performance, price
REQUIRED DELIVERABLES
6- 2 Acer miyabei Morton State Street
- 2 Acer rubrum 'October Glory' Red Maple
- 3 Acer rubrum Armstrong Gold Red Maple
- 1 Acer rubrum Redpointe Red Maple
- 1 Acer rubrum 'October Glory'
- 2 Carpinus betulus European Pyr
Hornbeam, 1 Carpinus betulus Lucas, 1 Carpinus betulus Rockhampton Red Hornbeam, 1 Cercis canadensis Eastern Redbud, 1 Cornus Constellation Dogwood, 1 Gleditsia Skyline Honey Locust, 2 Liriodendron tulipifera Tulip, 2 Metasequoia glyptostroboides Dawn Redwood, 1 Platanus x acerifolia 'Exclamation' London Plane, 1 Quercus alba, 1 Quercus Heritage Oak, 3 Tilia cordata Greenspire Linden
REQUIRED ATTACHMENTS
Proposal Form, References
- Submit to
- 302 North Red Bud Trail, Buchanan, MI 49107
- Scope location
- Buchanan, MI
Questions about this RFP
How do I respond to this RFP from City of Buchanan?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 14, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 302 North Red Bud Trail, Buchanan, MI 49107. For questions, contact Emma Lysy.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Buchanan in MI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Emma Lysy at (269) 695-3844 ext 10. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: 2 Acer miyabei Morton State Street, 2 Acer rubrum 'October Glory' Red Maple, 3 Acer rubrum Armstrong Gold Red Maple, 1 Acer rubrum Redpointe Red Maple, 1 Acer rubrum 'October Glory', 2 Carpinus betulus European Pyr. Hornbeam, 1 Carpinus betulus Lucas, 1 Carpinus betulus Rockhampton Red Hornbeam, 1 C. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Previous experience and performance, price" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Buchanan?
All active and historical solicitations from City of Buchanan are tracked and searchable. As a city agency, City of Buchanan regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal Form, References. Review the full document from City of Buchanan for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Buchanan, MI. Review the full solicitation for detailed scope requirements.