City of Bentonville 2027 Run Bentonville Finisher Medals IFB-26-47
City of BentonvilleCity · Bentonville, AR- Due
- Sep 17, 2026
- Deadline passed
- Posted
- Aug 23, 2026
- Primary contact
- Mattie Smith
The 30-second brief
The City of Bentonville, Arkansas, is soliciting formal, sealed bids for the purchase and delivery of medals for the 2027 Run Bentonville Race Series and Bentonville Half Marathon. The procurement includes approximately 16,415 finisher medals with lanyards and 900 age group medals with lanyards to be ordered at various times throughout the year. Required services include high-quality production, reliable delivery timelines, and full artwork proofing and design services for both medals and lanyards. The contract will be awarded to the lowest, most responsive, and responsible bidder meeting all specifications for the Parks and Recreation Department. Bids are due by September 17, 2026, via email to [email protected].
16415 finisher medals with lanyards, 900 age group medals with lanyards, Artwork proofing, Design services
Lowest, most responsive, and responsible bid meeting all specifications
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Summary
The City of Bentonville, Arkansas, is soliciting formal, sealed bids for the purchase and delivery of medals for the 2027 Run Bentonville Race Series and Bentonville Half Marathon.
The procurement includes approximately 16,415 finisher medals with lanyards and 900 age group medals with lanyards to be ordered at various times throughout the year. Required services include high-quality production, reliable delivery timelines, and full artwork proofing and design services for both medals and lanyards. The contract will be awarded to the lowest, most responsive, and responsible bidder meeting all specifications for the Parks and Recreation Department. Bids are due by September 17, 2026, via email to [email protected].
EVALUATION CRITERIA
3- Lowest
- Most responsive
- Responsible bid meeting all specifications
REQUIRED DELIVERABLES
4- 16415 finisher medals with lanyards
- 900 age group medals with lanyards
- Artwork proofing
- Design services
- Submit to
- [email protected]
- Scope location
- Arkansas, AR
Questions about this IFB
How do I respond to this IFB from City of Bentonville?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 17, 2026. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: [email protected]. For questions, contact Mattie Smith.
Can small businesses or minority-owned firms bid on this IFB?
Most government agencies, including City of Bentonville in AR, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the IFB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Mattie Smith. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: 16415 finisher medals with lanyards, 900 age group medals with lanyards, Artwork proofing, Design services. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest, most responsive, and responsible bid meeting all specifications" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Bentonville?
All active and historical solicitations from City of Bentonville are tracked and searchable. As a city agency, City of Bentonville regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this IFB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from City of Bentonville for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Arkansas, AR. Review the full solicitation for detailed scope requirements.