City of Bartow Utility Meter Reading Services RFP 26-04, 2025
City of BartowCity · Bartow, FL- Due
- Jan 7, 2026
- Deadline passed
- Posted
- Nov 21, 2025
- Contract term
- 3 years
- Primary contact
- Danielle Rose
- (863) 733-4645
The 30-second brief
The City of Bartow, Florida is seeking proposals from qualified vendors to provide monthly utility meter reading services for electric and water utilities to approximately 24,000 customers across approximately 115 square miles in the City's Utilities Service Areas (BUSA). The work involves manual reading of approximately 24,500 electric and water meters monthly, managing re-reads, recording exceptions, reporting hazards, taking required photos for certified reads, and ensuring compatibility with Tyler Technologies Incode Version 9 software via real-time data transfer. Proposers must maintain a minimum staff of six meter readers and one supervisor. The initial contract term is three years with annual renewal options. Proposals are due by January 7, 2026, with a question deadline of December 23, 2025. Requirements include a performance bond, commercial general liability and workers' compensation insurance, local and W/MBE vendor preferences, and adherence to E-Verify and public records laws.
Organization Resources (15 points), Experience & Expertise (30 points), Approach to Project (25 points), W/MBE Utilization (5 points), Local Utilization (5 points), Performance Surveys (10 points), Cost (10 points)
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Summary
The City of Bartow, Florida is seeking proposals from qualified vendors to provide monthly utility meter reading services for electric and water utilities to approximately 24,000 customers across approximately 115 square miles in the City's Utilities Service Areas (BUSA).
The work involves manual reading of approximately 24,500 electric and water meters monthly, managing re-reads, recording exceptions, reporting hazards, taking required photos for certified reads, and ensuring compatibility with Tyler Technologies Incode Version 9 software via real-time data transfer. Proposers must maintain a minimum staff of six meter readers and one supervisor. The initial contract term is three years with annual renewal options. Proposals are due by January 7, 2026, with a question deadline of December 23, 2025. Requirements include a performance bond, commercial general liability and workers' compensation insurance, local and W/MBE vendor preferences, and adherence to E-Verify and public records laws.
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
Addendum Page, Bidder Incorporation Information, Proposer’s Certification Form, Drug Free Workplace Form, Exhibit A (Certifications Regarding Debarment, Suspension, Proposed Debarment, And Other Responsibility Matters), Exhibit B (Appendix A, 44 C.F.R. Part 18 – Certification Regarding Lobbying), Affidavit Certification of Immigration Laws, Employment Eligibility Verification (E-Verify) Certification, Sworn Statement on Public Entity Crimes, Non-Collusive Affidavit, Certification Regarding Scrutinized Companies List, Affidavit Regarding the Use of Coercion for Labor or Services, W-9, certificate of insurance
- Submit to
- 450 N. Wilson Ave, Bartow, FL 33830
- Scope location
- Bartow, FL
Questions about this RFP
How do I respond to this RFP from City of Bartow?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 7, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 450 N. Wilson Ave, Bartow, FL 33830. For questions, contact Danielle Rose.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Bartow in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Danielle Rose at (863) 733-4645. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Organization Resources (15 points), Experience & Expertise (30 points), Approach to Project (25 points), W/MBE Utilization (5 points), Local Utilization (5 points), Performance Surveys (10 points), Co..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Bartow?
All active and historical solicitations from City of Bartow are tracked and searchable. As a city agency, City of Bartow regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Addendum Page, Bidder Incorporation Information, Proposer’s Certification Form, Drug Free Workplace Form, Exhibit A (Certifications Regarding Debarment, Suspension, Proposed Debarment, And Other Respo. Review the full document from City of Bartow for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Bartow, FL. Review the full solicitation for detailed scope requirements.