City of Bartow On-Demand Printing Services ITB 26-05 (2026)
City of BartowCity · Bartow, FL- Due
- Jan 14, 2026
- Deadline passed
- Posted
- Dec 15, 2025
- Contract term
- 1 year
- Primary contact
- Roxanna Vazquez
- (863) 534-0141
The 30-second brief
The City of Bartow is soliciting bids from qualified and experienced contractors to provide On-Demand Printing Services on an as-needed basis. The scope of work encompasses furnishing all labor, materials, equipment, supplies, and expertise necessary to perform high-quality production printing, brochures, flyers, posters, business cards, envelopes, letterheads, training materials, forms, and manuals for all City departments. Bids are due by January 14, 2026, at 2:00 PM EDT. Award will be made based on the overall lowest three bidders for all items combined.
Brochures, Flyers, Posters, Business cards, Envelopes, Letterheads, Training materials, Forms, Manuals
Price, Vendor's evaluation – quality of performance on previous projects, The ability, capacity, equipment and skill of the bidder to fulfill the contract, Whether or not the bidder can fulfill the contract within the time specified, The character, integrity, reputation, judgment, experience and efficiency of the bidder, The previous and existing compliance by the bidder with laws and ordinances relating to the contract, The sufficiency of the financial resources to fulfill the contract, The quality, availability and adaptability of the suppliers or contractual services, The ability of the bidder to provide future maintenance and service, The number and scope of conditions attached to the bid
Hear what Bartow plans next before it's posted.
Get alerts freeFree account · 30-second setup · No credit card
Summary
The City of Bartow is soliciting bids from qualified and experienced contractors to provide On-Demand Printing Services on an as-needed basis.
The scope of work encompasses furnishing all labor, materials, equipment, supplies, and expertise necessary to perform high-quality production printing, brochures, flyers, posters, business cards, envelopes, letterheads, training materials, forms, and manuals for all City departments. Bids are due by January 14, 2026, at 2:00 PM EDT. Award will be made based on the overall lowest three bidders for all items combined.
EVALUATION CRITERIA
Price, Vendor's evaluation – quality of performance on previous projects, The ability, capacity, equipment and skill of the bidder to fulfill the contract, Whether or not the bidder can fulfill the contract within the time specified, The character, integrity, reputation, judgment, experience and efficiency of the bidder, The previous and existing compliance by the bidder with laws and ordinances relating to the contract, The sufficiency of the financial resources to fulfill the contract, The quality, availability and adaptability of the suppliers or contractual services, The ability of the bidder to provide future maintenance and service, The number and scope of conditions attached to the bid
REQUIRED DELIVERABLES
9- Brochures
- Flyers
- Posters
- Business cards
- Envelopes
- Letterheads
- Training materials
- Forms
- Manuals
REQUIRED ATTACHMENTS
11- Bid Sheet Attachment A
- Addendum Acknowledgement Page
- Bidder Incorporation Information
- Drug-Free Workplace Form
- Affidavit Certification Immigration Laws
- Employment Eligibility Verification (E-Verify) Certification
- Sworn Statement on Public Entity Crimes
- Non-Collusive Affidavit
- Vendor Certification Regarding Scrutinized Companies Lists
- Affidavit Regarding the Use of Coercion for Labor or Services
- Reference Form
- Submit to
- https://procurement.opengov.com/portal/bartowfl/projects/221804
- Scope location
- Bartow, FL
Questions about this BID
How do I respond to this Bid from City of Bartow?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 14, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/bartowfl/projects/221804. For questions, contact Roxanna Vazquez.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Bartow in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Roxanna Vazquez at (863) 534-0141. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Brochures, Flyers, Posters, Business cards, Envelopes, Letterheads, Training materials, Forms, Manuals. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price, Vendor's evaluation – quality of performance on previous projects, The ability, capacity, equipment and skill of the bidder to fulfill the contract, Whether or not the bidder can fulfill the co..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Bartow?
All active and historical solicitations from City of Bartow are tracked and searchable. As a city agency, City of Bartow regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Sheet Attachment A, Addendum Acknowledgement Page, Bidder Incorporation Information, Drug-Free Workplace Form, Affidavit Certification Immigration Laws, Employment Eligibility Verification (E-Veri. Review the full document from City of Bartow for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Bartow, FL. Review the full solicitation for detailed scope requirements.