City of Baker City Downtown Marketing Services RFP 2026
City of BakerCity · Baker, OR- Due
- Aug 26, 2026
- Deadline passed
- Posted
- Jul 29, 2026
- Contract term
- 1 year
- Primary contact
- Kara Miller
- (541) 524-2043
The 30-second brief
The City of Baker City, Oregon, is issuing a Request for Proposals (RFP) for Downtown Marketing Services to support the implementation of the Strategic Plan for Baker County Tourism. The selected contractor will work with the Transient Lodging Tax (TLT) Committee and other stakeholders to attract visitors through collaborative marketing, maintain a social media presence and website, and assist in filling empty storefronts. Key tasks include identifying service gaps, showcasing cultural heritage, and managing a marketing budget with line-item expenditures. Proposals must be no more than 6 pages and include a methodology, relevant expertise, a conflict of interest statement, and a detailed budget. The contract term is for one year with options to renew up to a total of three years. Proposals are due by August 26, 2026, and will be opened on September 9, 2026.
Monthly activity reports, YTD Profit and Loss Budget Overview report, Marketing budget, Social media presence, Website maintenance
Understanding of downtown tourism role (20 points), methodology and work plan (20 points), team experience (20 points), collaborative approach (20 points), budget and revenue plan (20 points)
Hear what Baker plans next before it's posted.
Get alerts freeFree account · 30-second setup · No credit card
Summary
The City of Baker City, Oregon, is issuing a Request for Proposals (RFP) for Downtown Marketing Services to support the implementation of the Strategic Plan for Baker County Tourism.
The selected contractor will work with the Transient Lodging Tax (TLT) Committee and other stakeholders to attract visitors through collaborative marketing, maintain a social media presence and website, and assist in filling empty storefronts. Key tasks include identifying service gaps, showcasing cultural heritage, and managing a marketing budget with line-item expenditures. Proposals must be no more than 6 pages and include a methodology, relevant expertise, a conflict of interest statement, and a detailed budget. The contract term is for one year with options to renew up to a total of three years. Proposals are due by August 26, 2026, and will be opened on September 9, 2026.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
5- Monthly activity reports
- YTD Profit and Loss Budget Overview report
- Marketing budget
- Social media presence
- Website maintenance
REQUIRED ATTACHMENTS
Exhibit A (Strategic Plan), Exhibit B (Standard Contracting Provisions)
- Submit to
- [email protected]
- Duration
- 36 months
- Scope location
- Baker City, OR
- Reported agency
- City of Baker City
Questions about this RFP
How do I respond to this RFP from City of Baker?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 26, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Kara Miller.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Baker in OR, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kara Miller at (541) 524-2043. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Monthly activity reports, YTD Profit and Loss Budget Overview report, Marketing budget, Social media presence, Website maintenance. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Understanding of downtown tourism role (20 points), methodology and work plan (20 points), team experience (20 points), collaborative approach (20 points), budget and revenue plan (20 points)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Baker?
All active and historical solicitations from City of Baker are tracked and searchable. As a city agency, City of Baker regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit A (Strategic Plan), Exhibit B (Standard Contracting Provisions). Review the full document from City of Baker for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Baker City, OR. Review the full solicitation for detailed scope requirements.