City of Avondale Flagpole Service and Supplies RFQ FM 27-014 2026 - City Campus
City of AvondaleCity · Avondale, AZ- Due
- Dec 1, 2026
- 19 days left
- Posted
- Nov 10, 2026
- Contract term
- 1 year
- Primary contact
- Brian Garcia
- (623) 333-2050
The 30-second brief
The City of Avondale Facilities Management Department is seeking a licensed and qualified contractor to provide flagpole service and supplies, including inspection, maintenance, repair, and parts replacement for pulley and halyard systems on existing flagpoles located at the City Campus and other city locations. The scope encompasses preventative maintenance, labor, materials, nylon halyard/rope, replacement pulleys, snaps, hooks, service calls, mobilization, aerial lifts, and bucket truck usage on an as-needed basis for an initial term of one year with four renewable one-year options. Bids are due by December 1, 2026, at 2:00 pm, with questions due by November 19, 2026. The work requires adherence to safety plans and OSHA standards.
Preventative Maintenance - Per Flagpole, Preventive Maintenance - All 3 City Campus Flagpoles, Additional City locations - Preventative Maintenance, Flagpole Repair Labor - Regular Hours, Flagpole Repair Labor - After Hours/Emergency, Service Call / Mobilization, Bucket Truck / Aerial Lift, Nylon Halyard / Rope, Replacement Pulley, Flag Snap / Hook, Misc. Parts & Supplies
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Summary
The City of Avondale Facilities Management Department is seeking a licensed and qualified contractor to provide flagpole service and supplies, including inspection, maintenance, repair, and parts replacement for pulley and halyard systems on existing flagpoles located at the City Campus and other city locations.
The scope encompasses preventative maintenance, labor, materials, nylon halyard/rope, replacement pulleys, snaps, hooks, service calls, mobilization, aerial lifts, and bucket truck usage on an as-needed basis for an initial term of one year with four renewable one-year options. Bids are due by December 1, 2026, at 2:00 pm, with questions due by November 19, 2026. The work requires adherence to safety plans and OSHA standards.
REQUIRED DELIVERABLES
11- Preventative Maintenance - Per Flagpole
- Preventive Maintenance - All 3 City Campus Flagpoles
- Additional City locations - Preventative Maintenance
- Flagpole Repair Labor - Regular Hours
- Flagpole Repair Labor - After Hours/Emergency
- Service Call / Mobilization
- Bucket Truck / Aerial Lift
- Nylon Halyard / Rope
- Replacement Pulley
- Flag Snap / Hook
- Misc
Parts & Supplies
REQUIRED ATTACHMENTS
3- Avondale Business License
- W-9
- Required Form - Offer
- Submit to
- 11465 W Civic Center Drive, Avondale, AZ 85323
- Duration
- 60 months
- Scope location
- Avondale, AZ
Questions about this RFQ
How do I respond to this RFQ from City of Avondale?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 1, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 11465 W Civic Center Drive, Avondale, AZ 85323. For questions, contact Brian Garcia.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including City of Avondale in AZ, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Brian Garcia at (623) 333-2050. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Preventative Maintenance - Per Flagpole, Preventive Maintenance - All 3 City Campus Flagpoles, Additional City locations - Preventative Maintenance, Flagpole Repair Labor - Regular Hours, Flagpole Repair Labor - After Hours/Emergency, Service Call / Mobilization, Bucket Truck / Aerial Lift, Nylon Ha. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from City of Avondale?
All active and historical solicitations from City of Avondale are tracked and searchable. As a city agency, City of Avondale regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 1, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Avondale Business License, W-9, Required Form - Offer. Review the full document from City of Avondale for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Avondale, AZ. Review the full solicitation for detailed scope requirements.