City of Argyle Disaster Recovery Debris Monitoring Services RFP 2025-07B
City of ArgyleCity · Argyle, TX- Due
- Dec 22, 2025
- Deadline passed
- Posted
- Nov 28, 2025
- Contract term
- 1 year
The 30-second brief
The Town of Argyle is seeking proposals for Post Disaster Debris Monitoring Services. This is a pre-event, on-call contract to ensure FEMA-compliant debris monitoring capabilities in the event of a future natural disaster or emergency. The contract will be for one year with four optional annual renewals.
Debris monitoring services, Including monitoring debris collection, Temporary Debris Management Sites (TDMSs), Citizen Collection Centers (CCCs), Data reporting, And assisting with proposals for Federal reimbursement.
Experience, Availability, Project Understanding & Technical Approach, Technical Tools for Use to Streamline Documentation & Communication, References, Cost
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Summary
The Town of Argyle is seeking proposals for Post Disaster Debris Monitoring Services.
This is a pre-event, on-call contract to ensure FEMA-compliant debris monitoring capabilities in the event of a future natural disaster or emergency. The contract will be for one year with four optional annual renewals.
EVALUATION CRITERIA
6- Experience
- Availability
- Project Understanding & Technical Approach
- Technical Tools for Use to Streamline Documentation & Communication
- References
- Cost
REQUIRED DELIVERABLES
6- Debris monitoring services
- Including monitoring debris collection
- Temporary Debris Management Sites (TDMSs)
- Citizen Collection Centers (CCCs)
- Data reporting
- Assisting with proposals for Federal reimbursement
REQUIRED ATTACHMENTS
Exhibit A - Cost Worksheet, Exhibit B - Required Forms
REQUIRED STAFFING
9- Submit to
- https://app.smartsheet.com/b/form/019aa38e0031703c9a4d7725033c3170
- Scope location
- Argyle, Texas
Questions about this RFP
How do I respond to this RFP from City of Argyle?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 22, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://app.smartsheet.com/b/form/019aa38e0031703c9a4d7725033c3170.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Argyle in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Project Manager, Debris Monitoring Field Supervisor, Debris Field Loading Site Monitor, Ingress/Egress Tower Monitor, Ingress/Egress Debris Monitor, Loading/Unloading Monitor, Roving Debris Monitor, Clerical Data Entry Supervisor, Clerical Staff/Data Entry Clerk. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Debris monitoring services, Including monitoring debris collection, Temporary Debris Management Sites (TDMSs), Citizen Collection Centers (CCCs), Data reporting, And assisting with proposals for Federal reimbursement.. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience, Availability, Project Understanding & Technical Approach, Technical Tools for Use to Streamline Documentation & Communication, References, Cost" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Argyle?
All active and historical solicitations from City of Argyle are tracked and searchable. As a city agency, City of Argyle regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit A - Cost Worksheet, Exhibit B - Required Forms. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Argyle for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Argyle, Texas. Review the full solicitation for detailed scope requirements.