City of Apalachicola Disaster Debris Removal and Disposal Services RFP 2026-003
City of ApalachicolaCity · Apalachicola, FL- Due
- May 22, 2026
- Deadline passed
- Contract term
- 3 years
- Primary contact
- Leslie Glaze
- (850) 323-0985
The 30-second brief
The City of Apalachicola is soliciting competitive sealed proposals for Disaster Debris Removal and Disposal Services under RFP # 2026-003. The selected contractor will be responsible for the removal and lawful disposal of disaster-generated debris from public property, rights-of-way, and potentially private property following a hurricane or other disaster event. Scope includes emergency road clearance (PUSH), removal of vegetative debris, construction and demolition (C&D) waste, hazardous trees/limbs, white goods, e-waste, and household hazardous waste (HHW). The contractor must also manage Disaster Debris Management Sites (DDMS), including site setup, operation, reduction (grinding/incineration), and reclamation. Compliance with FEMA, FHWA, and Stafford Act regulations is required. Submittals are due by May 22, 2026, at 12:00 PM EST at City Hall.
Disaster Debris Management Site (DDMS) Operations Plan, Environmental Protection Plan, Site Management Plan, Daily/weekly progress reports, Recovery process documentation plan, Estimated project quantity and cost operational report
Project Approach (10 points), Experience on Similar Projects (15 points), Company Qualifications and Capabilities (20 points), Qualifications of Professional Personnel (15 points), Client References (15 points), Price (20 points), Quality of Submittal Package (5 points)
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Summary
The City of Apalachicola is soliciting competitive sealed proposals for Disaster Debris Removal and Disposal Services under RFP # 2026-003.
The selected contractor will be responsible for the removal and lawful disposal of disaster-generated debris from public property, rights-of-way, and potentially private property following a hurricane or other disaster event. Scope includes emergency road clearance (PUSH), removal of vegetative debris, construction and demolition (C&D) waste, hazardous trees/limbs, white goods, e-waste, and household hazardous waste (HHW). The contractor must also manage Disaster Debris Management Sites (DDMS), including site setup, operation, reduction (grinding/incineration), and reclamation. Compliance with FEMA, FHWA, and Stafford Act regulations is required. Submittals are due by May 22, 2026, at 12:00 PM EST at City Hall.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
6- Disaster Debris Management Site (DDMS) Operations Plan
- Environmental Protection Plan
- Site Management Plan
- Daily/weekly progress reports
- Recovery process documentation plan
- Estimated project quantity and cost operational report
REQUIRED ATTACHMENTS
18- Proposer’s Information Sheet
- No Response Form
- Contact for Contract Administration Form
- Proposer’s Certification
- Addendum Acknowledgement
- Drug-Free Workplace Certificate
- Sworn Statement Public Entity Crimes
- Affidavit of Non-Collusion
- ADA Nondiscrimination Statement
- No Lobbying Affidavit
- Vendor Certification Scrutinized Companies Lists
- Certification for Contracts Grants Loans and Cooperative Agreements
- E-Verify Compliance Form
- Professional References
- MWBE Participation Statement
- Vendor Information
- W-9 Form
- Unit Cost Fee Rate Schedule
- Submit to
- City Hall, 1 Bay Avenue, Apalachicola, FL 32456
- Scope location
- Apalachicola, FL
Questions about this RFP
How do I respond to this RFP from City of Apalachicola?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 22, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City Hall, 1 Bay Avenue, Apalachicola, FL 32456. For questions, contact Leslie Glaze.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Apalachicola in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Leslie Glaze at (850) 323-0985. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Disaster Debris Management Site (DDMS) Operations Plan, Environmental Protection Plan, Site Management Plan, Daily/weekly progress reports, Recovery process documentation plan, Estimated project quantity and cost operational report. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Project Approach (10 points), Experience on Similar Projects (15 points), Company Qualifications and Capabilities (20 points), Qualifications of Professional Personnel (15 points), Client References (..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Apalachicola?
All active and historical solicitations from City of Apalachicola are tracked and searchable. As a city agency, City of Apalachicola regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposer’s Information Sheet, No Response Form, Contact for Contract Administration Form, Proposer’s Certification, Addendum Acknowledgement, Drug-Free Workplace Certificate, Sworn Statement Public En. Review the full document from City of Apalachicola for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Apalachicola, FL. Review the full solicitation for detailed scope requirements.