City of Apalachicola Disaster Debris Monitoring Services RFP # 2026-002
City of ApalachicolaCity · Apalachicola, FL- Due
- May 22, 2026
- Deadline passed
- Contract term
- 3 years
- Primary contact
- Leslie Glaze
- (850) 323-0985
The 30-second brief
The City of Apalachicola is soliciting competitive sealed proposals for Disaster Debris Monitoring Services under RFP # 2026-002. The selected firm will provide monitoring functions for the removal and lawful disposal of disaster-generated debris from public property and rights-of-way, including oversight at Disaster Debris Management Sites (DDMS). Services include debris assessment, load ticket processing, vehicle certification, damage complaint tracking, and FEMA Public Assistance Category A and B support. The contractor must utilize an Automated Debris Management System (ADMS) for paperless electronic data collection. Proposals are due by May 22, 2026, at 12:00 pm EST. A question deadline is set for May 8, 2026, at 5:00 pm EST. The contract term is for three years with two one-year renewal options.
Project Approach (25 points), Experience on Similar Projects (15 points), Company/Firm/Key Principal Qualifications and Capabilities (15 points), Qualifications and Abilities of Professional Personnel (15 points), Client References for Similar Projects (15 points), Price (10 points), Quality of Submittal Package (5 points)
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Summary
The City of Apalachicola is soliciting competitive sealed proposals for Disaster Debris Monitoring Services under RFP # 2026-002.
The selected firm will provide monitoring functions for the removal and lawful disposal of disaster-generated debris from public property and rights-of-way, including oversight at Disaster Debris Management Sites (DDMS). Services include debris assessment, load ticket processing, vehicle certification, damage complaint tracking, and FEMA Public Assistance Category A and B support. The contractor must utilize an Automated Debris Management System (ADMS) for paperless electronic data collection. Proposals are due by May 22, 2026, at 12:00 pm EST. A question deadline is set for May 8, 2026, at 5:00 pm EST. The contract term is for three years with two one-year renewal options.
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
Proposer’s Information Sheet, No Response Form, Contact for Contract Administration Form, Proposer’s Certification, Addendum Acknowledgement, Drug-Free Workplace Certificate, Sworn Statement Pursuant to Section 287.133 (3)(a) F.S. in Public Entity Crimes, Affidavit of Non-Collusion, ADA Nondiscrimination Statement, No Lobbying Affidavit, Vendor Certification Regarding Scrutinized Companies Lists, Certification for Contracts, Grants, Loans, and Cooperative Agreements, E-Verify Compliance Form, Professional References, MWBE Participation Statement, Vendor Information, W-9 Form, Hourly Rate Schedule
REQUIRED STAFFING
9- Submit to
- City Hall, 1 Bay Avenue, Apalachicola, FL 32456
- Duration
- 60 months
- Scope location
- Apalachicola, FL
Questions about this RFP
How do I respond to this RFP from City of Apalachicola?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 22, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City Hall, 1 Bay Avenue, Apalachicola, FL 32456. For questions, contact Leslie Glaze.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Apalachicola in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Leslie Glaze at (850) 323-0985. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Project Manager, Field Supervisors, Debris Monitors, Fixed Site Debris Monitors, Field Debris Monitors, Senior Technician/Field Supervisor, Supervising Monitors, Data Manager, Cost Recovery Specialist. Proposers should demonstrate relevant qualifications and experience for each required role.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Project Approach (25 points), Experience on Similar Projects (15 points), Company/Firm/Key Principal Qualifications and Capabilities (15 points), Qualifications and Abilities of Professional Personnel..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Apalachicola?
All active and historical solicitations from City of Apalachicola are tracked and searchable. As a city agency, City of Apalachicola regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposer’s Information Sheet, No Response Form, Contact for Contract Administration Form, Proposer’s Certification, Addendum Acknowledgement, Drug-Free Workplace Certificate, Sworn Statement Pursuant. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Apalachicola for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Apalachicola, FL. Review the full solicitation for detailed scope requirements.