City of Alcoa Three Year Lease for City Printers/Copiers Bid 25112 - 2026
City of AlcoaCity · Alcoa, TN- Due
- Mar 10, 2026
- Deadline passed
- Posted
- Feb 24, 2026
- Contract term
- 3 years
- Primary contact
- Ashley Hardyn
- (865) 380-4822
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Summary
The City of Alcoa is soliciting sealed bids for a three-year lease of city printers and copiers under RFB 25112.
The scope involves providing multi-function printing and copying equipment for city departments. Bids may be submitted via U.S. Mail, UPS, FedEx, hand delivery, or email to [email protected]. Submissions are due by 2:00 p.m. on March 10, 2026, at the office of the Alcoa Purchasing Agent. Inquiries must be submitted to Ashley Hardyn no later than 48 hours prior to the bid deadline. The procurement follows Title VI of the Civil Rights Act of 1964 requirements.
REQUIRED ATTACHMENTS
form issued by the City
- Submit to
- 223 Associates Blvd., Alcoa, TN 37701
- Scope location
- Alcoa, TN
Questions about this BID
How do I respond to this Bid from City of Alcoa?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 10, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 223 Associates Blvd., Alcoa, TN 37701. For questions, contact Ashley Hardyn.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Alcoa in TN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Ashley Hardyn at (865) 380-4822. Questions and answers are typically shared with all prospective bidders.
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Where can I find more RFPs from City of Alcoa?
All active and historical solicitations from City of Alcoa are tracked and searchable. As a city agency, City of Alcoa regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: form issued by the City. Review the full document from City of Alcoa for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Alcoa, TN. Review the full solicitation for detailed scope requirements.