City of Albany Downtown Event Planning Services RFP #27-002 2026
City of Albany, City of Albany, GA·City
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- Primary Contact
- Destin Adams · (229) 302-1461
- Contract Term
- 1 year
- Scope Location
- Albany, GA
- Submission Address
- 222 Pine Avenue, Suite 260, Albany, Ga. 31701
SUMMARY
The City of Albany is seeking proposals for turnkey event management services for signature downtown events, including Celebration of Lights, Food Truck Frenzy, and Shop and Stroll. Proposals are due July 20, 2026.
EVALUATION CRITERIA
Qualifications & Experience (40%), References & Portfolio (25%), Project Approach & Understanding (25%), Fees (10%)
REQUIRED DELIVERABLES
Event concepts, Timelines, Event plans, Post-event summary reports, Marketing strategy, Vendor management, Safety plans
REQUIRED ATTACHMENTS
Addendum Acknowledgement Form, Certification of Non-Collusion, Advertisement Form, Governing Law and Venue, Georgia Security and Immigration Compliance Act Affidavit
This was decided in a budget meeting long before the RFP was public. Civic IQ had it then. The next one doesn't have to get away.
Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from City of Albany?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 20, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 222 Pine Avenue, Suite 260, Albany, Ga. 31701. For questions, contact Destin Adams.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications & Experience (40%), References & Portfolio (25%), Project Approach & Understanding (25%), Fees (10%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Albany?
All active and historical solicitations from City of Albany are tracked and searchable. As a city agency, City of Albany regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Addendum Acknowledgement Form, Certification of Non-Collusion, Advertisement Form, Governing Law and Venue, Georgia Security and Immigration Compliance Act Affidavit. Review the full document from City of Albany for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Albany in GA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Destin Adams at (229) 302-1461. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Albany, GA. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: Event concepts, Timelines, Event plans, Post-event summary reports, Marketing strategy, Vendor management, Safety plans. Proposals should clearly address how each deliverable will be met.
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