City of Abilene - Portable Sewer Video Inspection / Camera System RFP 2026
City of AbileneCity · Abilene, KS- Due
- Oct 27, 2026
- Deadline passed
- Posted
- Sep 29, 2026
- Primary contact
- Brad Anderson
- (785) 263-2550
The 30-second brief
The City of Abilene, Kansas is soliciting proposals from qualified vendors for a portable, self-contained video inspection system capable of inspecting sanitary sewer and storm sewer infrastructure. The required system must support sanitary sewer inspection ranges from 4-inch to 24-inch pipe and storm sewer inspection ranges from 12-inch to 54-inch pipe, with a minimum inspection distance of 1,000 feet. Key components include a self-propelled steerable crawler, high-resolution pan/tilt/zoom color camera, integrated sonde transmitter, grade measurement, powered cable reel, and independent power source. Sealed proposals are due by 5:00 p.m. CST on October 27, 2026, with questions due by October 14, 2026. Evaluation is based on best overall value, incorporating technical capability, portability, service and support, training, five-year total cost of ownership, expandability, and vendor experience.
Portable, Self-contained video inspection system, Self-propelled steerable crawler, Main inspection camera, Sonde or equivalent transmitter, Cable reel and controls, Recording and data equipment, Generator or independent power source
Technical capability & compliance 25%, Portability, usability & system design 15%, Service, support, warranty & parts 20%, Training 10%, Five-year total cost of ownership 15%, Expandability & useful life 10%, Vendor experience & references 5%
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Summary
The City of Abilene, Kansas is soliciting proposals from qualified vendors for a portable, self-contained video inspection system capable of inspecting sanitary sewer and storm sewer infrastructure.
The required system must support sanitary sewer inspection ranges from 4-inch to 24-inch pipe and storm sewer inspection ranges from 12-inch to 54-inch pipe, with a minimum inspection distance of 1,000 feet. Key components include a self-propelled steerable crawler, high-resolution pan/tilt/zoom color camera, integrated sonde transmitter, grade measurement, powered cable reel, and independent power source. Sealed proposals are due by 5:00 p.m. CST on October 27, 2026, with questions due by October 14, 2026. Evaluation is based on best overall value, incorporating technical capability, portability, service and support, training, five-year total cost of ownership, expandability, and vendor experience.
EVALUATION CRITERIA
10- Technical capability & compliance 25%
- Portability
- Usability & system design 15%
- Service
- Support
- Warranty & parts 20%
- Training 10%
- Five-year total cost of ownership 15%
- Expandability & useful life 10%
- Vendor experience & references 5%
REQUIRED DELIVERABLES
8- Portable
- Self-contained video inspection system
- Self-propelled steerable crawler
- Main inspection camera
- Sonde or equivalent transmitter
- Cable reel and controls
- Recording and data equipment
- Generator or independent power source
REQUIRED ATTACHMENTS
14- Cover letter
- Executive summary
- Completed Technical Compliance Matrix (Attachment A)
- Detailed equipment description
- Portable/self-contained system description
- Software and data-export information
- Training plan
- Warranty and service information
- Future expandability information
- Delivery schedule
- Municipal or utility references
- Completed Pricing and Five-Year Cost Form (Attachment B)
- Vendor Information and References (Attachment C)
- Exceptions and Deviations list
- Submit to
- Shayla Mohr, City Clerk, 401 N. Broadway, Abilene, KS 67401
- Scope location
- Abilene, KS
Questions about this RFP
How do I respond to this RFP from City of Abilene?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 27, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Shayla Mohr, City Clerk, 401 N. Broadway, Abilene, KS 67401. For questions, contact Brad Anderson.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Abilene in KS, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Brad Anderson at (785) 263-2550. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Portable, Self-contained video inspection system, Self-propelled steerable crawler, Main inspection camera, Sonde or equivalent transmitter, Cable reel and controls, Recording and data equipment, Generator or independent power source. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Technical capability & compliance 25%, Portability, usability & system design 15%, Service, support, warranty & parts 20%, Training 10%, Five-year total cost of ownership 15%, Expandability & useful l..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Abilene?
All active and historical solicitations from City of Abilene are tracked and searchable. As a city agency, City of Abilene regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover letter, Executive summary, Completed Technical Compliance Matrix (Attachment A), Detailed equipment description, Portable/self-contained system description, Software and data-export information,. Review the full document from City of Abilene for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Abilene, KS. Review the full solicitation for detailed scope requirements.