City of Abilene Executive Search Firm City Manager Recruitment RFP 2025
City of AbileneCity · Abilene, KS- Due
- Nov 5, 2025
- Deadline passed
- Posted
- Oct 14, 2025
- Primary contact
- Shayla Mohr
- (785) 263-2550
The 30-second brief
The City of Abilene, Kansas is soliciting proposals from experienced executive search firms to lead the recruitment process for a new City Manager. The selected firm will assist the five-member City Commission in finalizing a recruitment profile, developing a search strategy, placing advertisements in national outlets like ICMA and NLC, screening candidates, conducting background checks, and assisting in contract negotiations. The City currently operates under a Commission-Manager form of government and has an interim manager on contract through January 2026. Proposals must include firm qualifications, project team resumes, a detailed methodology, references from 3-5 municipalities, and a fixed-price fee proposal. Submissions are due by 5:00 PM CST on November 5, 2025, to City Clerk Shayla Mohr.
Time required, Demonstrated experience in Midwest municipal recruitment, Qualifications of proposed team, Approach to recruitment, Fee structure and cost-effectiveness
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Summary
The City of Abilene, Kansas is soliciting proposals from experienced executive search firms to lead the recruitment process for a new City Manager.
The selected firm will assist the five-member City Commission in finalizing a recruitment profile, developing a search strategy, placing advertisements in national outlets like ICMA and NLC, screening candidates, conducting background checks, and assisting in contract negotiations. The City currently operates under a Commission-Manager form of government and has an interim manager on contract through January 2026. Proposals must include firm qualifications, project team resumes, a detailed methodology, references from 3-5 municipalities, and a fixed-price fee proposal. Submissions are due by 5:00 PM CST on November 5, 2025, to City Clerk Shayla Mohr.
EVALUATION CRITERIA
5- Time required
- Demonstrated experience in Midwest municipal recruitment
- Qualifications of proposed team
- Approach to recruitment
- Fee structure and cost-effectiveness
REQUIRED ATTACHMENTS
8- Cover Letter
- Firm Qualifications
- Project Team Resumes
- Approach and Methodology
- References
- Fee Proposal
- Guarantees
- Proof of Insurance
- Submit to
- 419 N. Broadway Street, Abilene, KS 67410
- Scope location
- Abilene, KS
Questions about this RFP
How do I respond to this RFP from City of Abilene?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 5, 2025. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 419 N. Broadway Street, Abilene, KS 67410. For questions, contact Shayla Mohr.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Abilene in KS, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Shayla Mohr at (785) 263-2550. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Time required, Demonstrated experience in Midwest municipal recruitment, Qualifications of proposed team, Approach to recruitment, Fee structure and cost-effectiveness" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Abilene?
All active and historical solicitations from City of Abilene are tracked and searchable. As a city agency, City of Abilene regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover Letter, Firm Qualifications, Project Team Resumes, Approach and Methodology, References, Fee Proposal, Guarantees, Proof of Insurance. Review the full document from City of Abilene for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Abilene, KS. Review the full solicitation for detailed scope requirements.