City of Abilene HVAC Roof Mounted Units Replacement Bid 2026
City of AbileneCity · Abilene, KS- Due
- Feb 26, 2026
- Deadline passed
- Posted
- Feb 9, 2026
- Primary contact
- Brenden Alvarez
- (785) 200-0516
The 30-second brief
The City of Abilene, Kansas Parks and Recreation Department is soliciting sealed bids for the replacement of nine roof-mounted HVAC units. The project requires the installation of specific direct-replacement models (2 LGC090SBM2G, 1 LGC120S2BM2G, and 6 LGC102S2BM2G) onto existing curbs without damaging roof coatings. New units must be compatible with the existing Honeywell WEBS N4 JACE climate control system. Bidders must provide a total replacement price including labor, parts, and equipment, along with warranty information and project timelines. A mandatory site visit and in-person walk-through at 1020 NW 8th Street is required for an acceptable bid. Bids are due to the City Clerk by February 26, 2026.
Parts and service availability
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Summary
The City of Abilene, Kansas Parks and Recreation Department is soliciting sealed bids for the replacement of nine roof-mounted HVAC units.
The project requires the installation of specific direct-replacement models (2 LGC090SBM2G, 1 LGC120S2BM2G, and 6 LGC102S2BM2G) onto existing curbs without damaging roof coatings. New units must be compatible with the existing Honeywell WEBS N4 JACE climate control system. Bidders must provide a total replacement price including labor, parts, and equipment, along with warranty information and project timelines. A mandatory site visit and in-person walk-through at 1020 NW 8th Street is required for an acceptable bid. Bids are due to the City Clerk by February 26, 2026.
EVALUATION CRITERIA
Parts and service availability
REQUIRED ATTACHMENTS
3- HVAC unit information
- Warranty information
- Time frame estimations
- Submit to
- Office of the City Clerk, 419 N. Broadway, Abilene, Kansas 67410
- Scope location
- Abilene, KS
Questions about this BID
How do I respond to this Bid from City of Abilene?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 26, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Office of the City Clerk, 419 N. Broadway, Abilene, Kansas 67410. For questions, contact Brenden Alvarez.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Abilene in KS, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Brenden Alvarez at (785) 200-0516. Questions and answers are typically shared with all prospective bidders.
Show 4 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Parts and service availability" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Abilene?
All active and historical solicitations from City of Abilene are tracked and searchable. As a city agency, City of Abilene regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: HVAC unit information, Warranty information, time frame estimations. Review the full document from City of Abilene for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Abilene, KS. Review the full solicitation for detailed scope requirements.