Chelsea Independent School District 3 - Category 2 Network Equipment RFP 2027 - 270001911
Chelsea Public SchoolsSchool · Chelsea, OK- Due
- Dec 8, 2026
- 40 days left
- Posted
- Oct 21, 2026
- Contract term
- 2 years
- Primary contact
- Eva McSpadden
- (918) 789-4201
The 30-second brief
Chelsea Independent School District 3 is seeking proposals for E-Rate Funding Year 2027-28 Category 2 Network Equipment, specifically including uninterruptible power supply (UPS) units, batteries, software, licenses, antennas, connectors, and related components. The scope encompasses internal connections, basic maintenance of internal connections (BMIC), and managed internal broadband services (MIBS) across district facilities including Art Goad Elementary School, Chelsea High School, and Chelsea Middle School in Chelsea, Oklahoma. Bidders must provide turnkey solutions including installation, configuration, cabling, removal and disposal of current UPS units, and manufacturer maintenance support services. The submission deadline is December 8, 2026, with questions due by November 3, 2026, via the Bonfire portal. Proposals will be evaluated based primarily on the price of E-Rate eligible items, prior experience, personnel qualifications, responsiveness, and technical merit.
Smart UPS: Single Phase, 1 kVA Power Rating, 120 V Input, 120 V Output (qty 4), Uninterruptible Power Supply/Battery Backup, Antennas, Connectors, And Related Components, Managed Internal Broadband Services
Price-E-Rate eligible items (30 points), Price-Other Costs (5 points), Prior Experience (20 points), Personnel Qualifications (10 points), Responsiveness (15 points), Technical Merit (20 points)
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Summary
Chelsea Independent School District 3 is seeking proposals for E-Rate Funding Year 2027-28 Category 2 Network Equipment, specifically including uninterruptible power supply (UPS) units, batteries, software, licenses, antennas, connectors, and related components.
The scope encompasses internal connections, basic maintenance of internal connections (BMIC), and managed internal broadband services (MIBS) across district facilities including Art Goad Elementary School, Chelsea High School, and Chelsea Middle School in Chelsea, Oklahoma. Bidders must provide turnkey solutions including installation, configuration, cabling, removal and disposal of current UPS units, and manufacturer maintenance support services. The submission deadline is December 8, 2026, with questions due by November 3, 2026, via the Bonfire portal. Proposals will be evaluated based primarily on the price of E-Rate eligible items, prior experience, personnel qualifications, responsiveness, and technical merit.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
9- Smart UPS: Single Phase
- 1 kVA Power Rating
- 120 V Input
- 120 V Output (qty 4)
- Uninterruptible Power Supply/Battery Backup
- Antennas
- Connectors
- Related Components
- Managed Internal Broadband Services
REQUIRED ATTACHMENTS
6- FCC Form 498 ID
- FCC Registration Number
- Contracts or legally binding agreement
- Attachment A - Pricing
- Attachment B - Certifications
- Experience and References
- Submit to
- https://kelloggllc.bonfirehub.com/portal/
- Duration
- 36 months
- Scope location
- Chelsea, OK
- Reported agency
- Chelsea Independent School District 3
Questions about this RFP
How do I respond to this RFP from Chelsea Public Schools?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 8, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://kelloggllc.bonfirehub.com/portal/. For questions, contact Eva McSpadden.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Chelsea Public Schools in OK, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Eva McSpadden at (918) 789-4201. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Smart UPS: Single Phase, 1 kVA Power Rating, 120 V Input, 120 V Output (qty 4), Uninterruptible Power Supply/Battery Backup, Antennas, Connectors, And Related Components, Managed Internal Broadband Services. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price-E-Rate eligible items (30 points), Price-Other Costs (5 points), Prior Experience (20 points), Personnel Qualifications (10 points), Responsiveness (15 points), Technical Merit (20 points)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Chelsea Public Schools?
All active and historical solicitations from Chelsea Public Schools are tracked and searchable. As a school agency, Chelsea Public Schools regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 8, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: FCC Form 498 ID, FCC Registration Number, Contracts or legally binding agreement, Attachment A - Pricing, Attachment B - Certifications, Experience and References. Review the full document from Chelsea Public Schools for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Chelsea, OK. Review the full solicitation for detailed scope requirements.