Buncombe County Schools Clyde A. Erwin Middle School Roof Replacement - RFP # 13-25, 2025
Buncombe County SchoolsSchool · Asheville, NC- Due
- Nov 5, 2025
- Deadline passed
- Posted
- Oct 1, 2025
- Contract term
- 1 year
- Primary contact
- Brad Howard
- (919) 465-1762
The 30-second brief
Buncombe County Schools is seeking proposals from North Carolina licensed contractors for the Clyde A. Erwin Middle School Roof Replacement Project, RFP # 13-25, located at 175 Bingham Rd., Asheville, NC 28806. The work consists of furnishing all labor, materials, equipment, services, and permits for furnishing and installing a retrofit standing seam metal roofing system over existing roofs, including trim, flashings, gutters, downspouts, accessories, and associated miscellaneous work as specified in project plans and specifications. Bids are due by November 5, 2025, at 3:00 p.m. EST. A pre-bid meeting and site visit is scheduled for October 15, 2025, at 10:00 a.m. at the project site. Written questions are due by October 21, 2025. Requirements include a 5% bid bond for projects over $300,000, 10% HUB participation, E-Verify compliance, background checks, and specific insurance coverages.
Retrofit standing seam metal roofing system over existing roofs, Metal roof panels, Gable walls, Fascia and mansard panels, Soffit panels, Flashings, Closures, Cap trim, Metal gutters and downspouts, Clips accessories, Fasteners, Sealants for roof components, Extended plumbing vents, Roof curbs for mechanical equipment, Insulation, And light gage steel framing system
Lowest price that meets specifications, past performance, references, financial documents
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Summary
Buncombe County Schools is seeking proposals from North Carolina licensed contractors for the Clyde A. Erwin Middle School Roof Replacement Project, RFP # 13-25, located at 175 Bingham Rd., Asheville, NC 28806.
The work consists of furnishing all labor, materials, equipment, services, and permits for furnishing and installing a retrofit standing seam metal roofing system over existing roofs, including trim, flashings, gutters, downspouts, accessories, and associated miscellaneous work as specified in project plans and specifications. Bids are due by November 5, 2025, at 3:00 p.m. EST. A pre-bid meeting and site visit is scheduled for October 15, 2025, at 10:00 a.m. at the project site. Written questions are due by October 21, 2025. Requirements include a 5% bid bond for projects over $300,000, 10% HUB participation, E-Verify compliance, background checks, and specific insurance coverages.
EVALUATION CRITERIA
4- Lowest price that meets specifications
- Past performance
- References
- Financial documents
REQUIRED DELIVERABLES
16- Retrofit standing seam metal roofing system over existing roofs
- Metal roof panels
- Gable walls
- Fascia and mansard panels
- Soffit panels
- Flashings
- Closures
- Cap trim
- Metal gutters and downspouts
- Clips accessories
- Fasteners
- Sealants for roof components
- Extended plumbing vents
- Roof curbs for mechanical equipment
- Insulation
- Light gage steel framing system
REQUIRED ATTACHMENTS
6- Bid Proposal Form
- Certification of Financial Condition
- Customer Reference Form
- Bid Bond Form
- State of NC Minority Business (HUB) Forms
- Bid Bond Surety and Power of Attorney Documents
REQUIRED STAFFING
6- Submit to
- Buncombe County Board of Education, Attn: Purchasing Office, 175 Bingham Road, Asheville, NC 28806
- Duration
- 8 months
- Scope location
- Asheville, NC
Questions about this RFP
How do I respond to this RFP from Buncombe County Schools?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 5, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Buncombe County Board of Education, Attn: Purchasing Office, 175 Bingham Road, Asheville, NC 28806. For questions, contact Brad Howard.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Buncombe County Schools in NC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Brad Howard at (919) 465-1762. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Foreman, Superintendent, General Subcontractor, Plumbing Subcontractor, Mechanical Subcontractor, Electrical Subcontractor. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Retrofit standing seam metal roofing system over existing roofs, Metal roof panels, Gable walls, Fascia and mansard panels, Soffit panels, Flashings, Closures, Cap trim, Metal gutters and downspouts, Clips accessories, Fasteners, Sealants for roof components, Extended plumbing vents, Roof curbs for. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest price that meets specifications, past performance, references, financial documents" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Buncombe County Schools?
All active and historical solicitations from Buncombe County Schools are tracked and searchable. As a school agency, Buncombe County Schools regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Proposal Form, Certification of Financial Condition, Customer Reference Form, Bid Bond Form, State of NC Minority Business (HUB) Forms, Bid Bond Surety and Power of Attorney Documents. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Buncombe County Schools for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Asheville, NC. Review the full solicitation for detailed scope requirements.