Buncombe County Schools Clyde A. Erwin High School Roof Replacement Gym Areas N1 and N2 RFP 12-25 REBID 2025
Buncombe County SchoolsSchool · Asheville, NC- Due
- Nov 24, 2025
- Deadline passed
- Posted
- Nov 13, 2025
- Duration
- 6 months
- Primary contact
- Chris Tucker
- (704) 282-0826
The 30-second brief
Buncombe County Schools is soliciting proposals for a FEMA-funded roof replacement project at Clyde A. Erwin High School, specifically targeting Gym Areas N1 and N2. The scope of work includes the complete removal of all existing roofing membrane, insulation, base sheets, and flashings, followed by the installation of a new pre-engineered perimeter edge metal, PVC membrane, high-density polyisocyanurate cover board, base insulation, expansion joints, and drains. The project covers approximately 26,345 square feet for Area N1 and 3,080 square feet for Area N2. A formal bid opening is scheduled for November 24, 2025, at 1:00 p.m. at the Yeager Conference Room. The project must be substantially completed within six months of the signed contract, with liquidated damages set at $250.00 per day for delays.
Bid Bond, HUB Forms, Certification Regarding Lobbying, Bid Proposal Form, Schedule of Values, Certification of Financial Condition, Customer Reference Form
Lowest price that meets specifications, past performance, references, financial documents
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Summary
Buncombe County Schools is soliciting proposals for a FEMA-funded roof replacement project at Clyde A. Erwin High School, specifically targeting Gym Areas N1 and N2.
The scope of work includes the complete removal of all existing roofing membrane, insulation, base sheets, and flashings, followed by the installation of a new pre-engineered perimeter edge metal, PVC membrane, high-density polyisocyanurate cover board, base insulation, expansion joints, and drains. The project covers approximately 26,345 square feet for Area N1 and 3,080 square feet for Area N2. A formal bid opening is scheduled for November 24, 2025, at 1:00 p.m. at the Yeager Conference Room. The project must be substantially completed within six months of the signed contract, with liquidated damages set at $250.00 per day for delays.
EVALUATION CRITERIA
4- Lowest price that meets specifications
- Past performance
- References
- Financial documents
REQUIRED DELIVERABLES
7- Bid Bond
- HUB Forms
- Certification Regarding Lobbying
- Bid Proposal Form
- Schedule of Values
- Certification of Financial Condition
- Customer Reference Form
REQUIRED ATTACHMENTS
4- Exhibit A Federal Compliance Obligations
- Bid Proposal Form
- Financial Stability Form
- Reference Forms
- Submit to
- Buncombe County Board of Education, 175 Bingham Road, Asheville NC 28806
- Scope location
- Asheville, NC
- Projected sq ft
- 29,425 sq ft
Questions about this RFP
How do I respond to this RFP from Buncombe County Schools?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 24, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Buncombe County Board of Education, 175 Bingham Road, Asheville NC 28806. For questions, contact Chris Tucker.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Buncombe County Schools in NC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Chris Tucker at (704) 282-0826. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Bid Bond, HUB Forms, Certification Regarding Lobbying, Bid Proposal Form, Schedule of Values, Certification of Financial Condition, Customer Reference Form. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest price that meets specifications, past performance, references, financial documents" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Buncombe County Schools?
All active and historical solicitations from Buncombe County Schools are tracked and searchable. As a school agency, Buncombe County Schools regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 6 months. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit A Federal Compliance Obligations, Bid Proposal Form, Financial Stability Form, Reference Forms. Review the full document from Buncombe County Schools for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Asheville, NC. The total projected area is 29425 sq ft. Review the full solicitation for detailed scope requirements.