Buncombe County Schools - North Buncombe High School Switchgear Replacement - RFP # 03-26 (2026)
Buncombe County SchoolsSchool · Asheville, NC- Due
- Apr 2, 2026
- Deadline passed
- Posted
- Mar 19, 2026
- Duration
- 8 months
- Primary contact
- Chris Mace
- (828) 255-5921
The 30-second brief
Buncombe County Schools is seeking proposals from North Carolina licensed contractors for the removal, disposal, and replacement of the existing electrical main distribution panels (switchgear) at North Buncombe High School under RFP # 03-26. The work encompasses furnishing all labor, materials, equipment, testing, coordination, and commissioning required for a safe, code-compliant installation per project drawings and specifications. The project timeline includes an estimated eight-month period with on-site work scheduled for Summer 2027 and substantial completion expected by August 1, 2027. A pre-bid meeting and site visit is scheduled for Tuesday, March 24, 2026, at 9:00 a.m. at the school's Main Office. Written questions are due by Wednesday, March 25, 2026, at 5:00 p.m., with responses provided by Monday, March 30, 2026, at 5:00 p.m. Bids are due by Thursday, April 2, 2026, at 2:00 p.m. Requirements include a 5% bid bond for projects of $300,000 or more, performance and payment bonds, NC minority business HUB forms for projects of $300,000 or more, customer references, financial condition certification, and E-Verify compliance. Award will be based on the responsive bid offering the lowest price meeting specifications.
Lowest price that meets the specifications provided herein, to include any required verifications such as but not limited to past performance, references, and financial documents
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Summary
Buncombe County Schools is seeking proposals from North Carolina licensed contractors for the removal, disposal, and replacement of the existing electrical main distribution panels (switchgear) at North Buncombe High School under RFP # 03-26.
The work encompasses furnishing all labor, materials, equipment, testing, coordination, and commissioning required for a safe, code-compliant installation per project drawings and specifications. The project timeline includes an estimated eight-month period with on-site work scheduled for Summer 2027 and substantial completion expected by August 1, 2027. A pre-bid meeting and site visit is scheduled for Tuesday, March 24, 2026, at 9:00 a.m. at the school's Main Office. Written questions are due by Wednesday, March 25, 2026, at 5:00 p.m., with responses provided by Monday, March 30, 2026, at 5:00 p.m. Bids are due by Thursday, April 2, 2026, at 2:00 p.m. Requirements include a 5% bid bond for projects of $300,000 or more, performance and payment bonds, NC minority business HUB forms for projects of $300,000 or more, customer references, financial condition certification, and E-Verify compliance. Award will be based on the responsive bid offering the lowest price meeting specifications.
EVALUATION CRITERIA
Lowest price that meets the specifications provided herein, to include any required verifications such as but not limited to past performance, references, and financial documents
REQUIRED ATTACHMENTS
Bid Proposal Form, Certification of Financial Condition, Customer Reference From - 3 References, Bid Bond - for all projects of $300,000 or more, NC Minority Business (HUB Forms) - for all projects of $300,000 or more
- Submit to
- Buncombe County Board of Education, Attn: Purchasing Office, Visitor Entrance A, 175 Bingham Road, Asheville, NC 28806
- Scope location
- Weaverville, NC
Questions about this RFP
How do I respond to this RFP from Buncombe County Schools?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 2, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Buncombe County Board of Education, Attn: Purchasing Office, Visitor Entrance A, 175 Bingham Road, Asheville, NC 28806. For questions, contact Chris Mace.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Buncombe County Schools in NC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Chris Mace at (828) 255-5921. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest price that meets the specifications provided herein, to include any required verifications such as but not limited to past performance, references, and financial documents" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Buncombe County Schools?
All active and historical solicitations from Buncombe County Schools are tracked and searchable. As a school agency, Buncombe County Schools regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 8 months. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Proposal Form, Certification of Financial Condition, Customer Reference From - 3 References, Bid Bond - for all projects of $300,000 or more, NC Minority Business (HUB Forms) - for all projects of. Review the full document from Buncombe County Schools for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Weaverville, NC. Review the full solicitation for detailed scope requirements.