Boothbay-Boothbay Harbor: Elementary-Middle School Commissioning Services Proposal - 2026
Maine Bureau of General Services | State of MaineState · Augusta, ME- Due
- Nov 16, 2026
- 18 days left
- Posted
- Oct 16, 2026
- Primary contact
- Zachary Quinn
The 30-second brief
Dirigo A/E on behalf of AOS 98 requests written proposals for lighting controls and HVAC systems commissioning agent (CxA) services for the classroom and administration office addition and school renovation project at Boothbay-Boothbay Harbor Elementary-Middle School in Boothbay Harbor, Maine. The 98,052 gross sq ft, 2-story facility comprises existing buildings and proposed additions. Systems to be commissioned include cooling systems, heating systems, air handling systems, ductless split systems, dehumidifiers, HVAC controls systems / building automation, VAV boxes, terminal units, kitchen hood, and lighting controls / building automation. Proposals are due by November 16, 2026, at 5:00 p.m. EST. Evaluation criteria are based on past experience, team expertise, management approach, and proposed fee, weighted equally at 25 points each.
Past experience in performing similar projects 25 points, Expertise of the team in performing the services required by the project 25 points, Management approach 25 points, Proposed Fee 25 points
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Summary
Dirigo A/E on behalf of AOS 98 requests written proposals for lighting controls and HVAC systems commissioning agent (CxA) services for the classroom and administration office addition and school renovation project at Boothbay-Boothbay Harbor Elementary-Middle School in Boothbay Harbor, Maine.
The 98,052 gross sq ft, 2-story facility comprises existing buildings and proposed additions. Systems to be commissioned include cooling systems, heating systems, air handling systems, ductless split systems, dehumidifiers, HVAC controls systems / building automation, VAV boxes, terminal units, kitchen hood, and lighting controls / building automation. Proposals are due by November 16, 2026, at 5:00 p.m. EST. Evaluation criteria are based on past experience, team expertise, management approach, and proposed fee, weighted equally at 25 points each.
EVALUATION CRITERIA
Past experience in performing similar projects 25 points, Expertise of the team in performing the services required by the project 25 points, Management approach 25 points, Proposed Fee 25 points
REQUIRED ATTACHMENTS
6- Commissioning Firm Experience form
- Commissioning Task Listing form
- Commissioning plan that was executed
- Actual functional test procedure form
- Statement of proposer's liability insurance coverage
- Fixed lump sum total cost and budget table
- Submit to
- [email protected]
- Scope location
- Boothbay Harbor, Maine
- Projected sq ft
- 98,052 sq ft
- Reported agency
- AOS 98
Questions about this RFP
How do I respond to this RFP from Maine Bureau of General Services | State of Maine?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 16, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Zachary Quinn.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Maine Bureau of General Services | State of Maine in ME, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Zachary Quinn. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Past experience in performing similar projects 25 points, Expertise of the team in performing the services required by the project 25 points, Management approach 25 points, Proposed Fee 25 points" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Maine Bureau of General Services | State of Maine?
All active and historical solicitations from Maine Bureau of General Services | State of Maine are tracked and searchable. As a state agency, Maine Bureau of General Services | State of Maine regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of November 16, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Commissioning Firm Experience form, Commissioning Task Listing form, Commissioning plan that was executed, Actual functional test procedure form, Statement of proposer's liability insurance coverage,. Review the full document from Maine Bureau of General Services | State of Maine for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Boothbay Harbor, Maine. The total projected area is 98052 sq ft. Review the full solicitation for detailed scope requirements.