Bay County Pump and Motor Vibration Monitoring RFP 27-06 (2026)
Bay CountyCounty · Panama City, FL- Due
- Dec 16, 2026
- 31 days left
- Posted
- Nov 13, 2026
- Contract term
- 1 year
- Primary contact
- Sean Lathrop
- (850) 248-5010
The 30-second brief
The Bay County Board of County Commissioners is seeking proposals from qualified firms to supply a wireless, continuous vibration monitoring and predictive maintenance system for pumps and motors at the 60 MGD surface water treatment plant (PWS ID FL1030050) and associated pumping facilities such as Williams Bayou and Econfina Pump Station in Bay County, Florida. The scope covers 22 pump and motor trains, requiring wireless vibration sensors, gateways, analysis software, mobile app, CMMS integration, installation, commissioning, training, warranty, and technical support. Proposals are due by December 16, 2026, at 2:00 PM CST, with questions due by December 4, 2026. Required submissions include a compliance matrix, product data sheets, SOC 2 and ISO 27001 certificates, references, lead times, system layout, and required forms.
Software (20 points), Hardware Compliance (20 points), CMMS integration (15 points), Experience and references (15 points), Security, data ownership, and support (15 points), Training and delivery (10 points), Price (5 points)
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Summary
The Bay County Board of County Commissioners is seeking proposals from qualified firms to supply a wireless, continuous vibration monitoring and predictive maintenance system for pumps and motors at the 60 MGD surface water treatment plant (PWS ID FL1030050) and associated pumping facilities such as Williams Bayou and Econfina Pump Station in Bay County, Florida.
The scope covers 22 pump and motor trains, requiring wireless vibration sensors, gateways, analysis software, mobile app, CMMS integration, installation, commissioning, training, warranty, and technical support. Proposals are due by December 16, 2026, at 2:00 PM CST, with questions due by December 4, 2026. Required submissions include a compliance matrix, product data sheets, SOC 2 and ISO 27001 certificates, references, lead times, system layout, and required forms.
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
Proposal Form, Addendum Acknowledgement, Affidavit of Compliance with Section 287.138 Florida Statutes Contracting with Foreign Entities of Concern, Affidavit of Compliance with Section 787.06 Florida Statutes Human Trafficking Attestation, Anti-Collusion Clause, Certification Regarding Scrutinized Companies, Conflict of Interest, Drug Free Workplace
- Submit to
- https://procurement.opengov.com/portal/baycountyfl
- Duration
- 48 months
- Scope location
- Panama City, FL
Questions about this RFP
How do I respond to this RFP from Bay County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 16, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/baycountyfl. For questions, contact Sean Lathrop.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Bay County in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Sean Lathrop at (850) 248-5010. Questions and answers are typically shared with all prospective bidders.
Show 6 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Software (20 points), Hardware Compliance (20 points), CMMS integration (15 points), Experience and references (15 points), Security, data ownership, and support (15 points), Training and delivery (10..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Bay County?
All active and historical solicitations from Bay County are tracked and searchable. As a county agency, Bay County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 16, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal Form, Addendum Acknowledgement, Affidavit of Compliance with Section 287.138 Florida Statutes Contracting with Foreign Entities of Concern, Affidavit of Compliance with Section 787.06 Florida. Review the full document from Bay County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Panama City, FL. Review the full solicitation for detailed scope requirements.
