Bay County - Parks and Recreation Grounds Maintenance Service - ITB 27-02 (2026)
Bay CountyCounty · Panama City, FL- Due
- Oct 30, 2026
- Deadline passed
- Posted
- Sep 30, 2026
- Primary contact
- Point OF Contact The County Purchasing Department Will Be The Only Point Of Contact For This Itb. Under No Circumstances May A Bidder Contact Any County Commissioner, County Administrator, Or County Employee Concerning This ITB Until After Award. Any Such Contact May Result In Disqualification As Per Bay County Code Section 2-124. Questions Bidders Shall Submit All Questions, In Writing, To The Purchasing Department Via Email . All Questions Shall Be Submitted No Later Than 5:00 Pm (cdt) On Wednesday, October 21, 2026.
The 30-second brief
Bay County seeks bids for labor, materials, equipment, tools, transportation, and supplies required for grounds maintenance at various common areas at County athletic fields and parks. Bidders must demonstrate a minimum of five years of consecutive, active experience in grounds maintenance similar in scope and magnitude. Electronic bids via OpenGov Procurement or sealed paper bids must be received by 2:00 pm CDT on October 30, 2026, at the Board of County Commissioners Purchasing Department, 840 W. 11th Street, Suite 2500, Panama City, FL 32401. Written questions are due by 5:00 pm CDT on October 21, 2026.
QUALIFICATION Bidders shall provide proof of experience, Knowledge and ability to perform the tasks considered and expected to be performed under this contract. Bidders shall demonstrate a minimum of five (5) years experience in grounds maintenance. Bidder must have consecutive and active experience of work similar in scope and magnitude to this contract. Bidders shall demonstrate that they have provided these services or similar services to private and public entities/organizations of similar size and needs as Bay County using the “Experience Record” provided.
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Summary
Bay County seeks bids for labor, materials, equipment, tools, transportation, and supplies required for grounds maintenance at various common areas at County athletic fields and parks.
Bidders must demonstrate a minimum of five years of consecutive, active experience in grounds maintenance similar in scope and magnitude. Electronic bids via OpenGov Procurement or sealed paper bids must be received by 2:00 pm CDT on October 30, 2026, at the Board of County Commissioners Purchasing Department, 840 W. 11th Street, Suite 2500, Panama City, FL 32401. Written questions are due by 5:00 pm CDT on October 21, 2026.
REQUIRED DELIVERABLES
QUALIFICATION Bidders shall provide proof of experience, Knowledge and ability to perform the tasks considered and expected to be performed under this contract. Bidders shall demonstrate a minimum of five (5) years experience in grounds maintenance. Bidder must have consecutive and active experience of work similar in scope and magnitude to this contract. Bidders shall demonstrate that they have provided these services or similar services to private and public entities/organizations of similar size and needs as Bay County using the “Experience Record” provided.
REQUIRED ATTACHMENTS
Attachment 1 (Experience Record)
- Submit to
- https://procurement.opengov.com/portal/baycountyfl
- Scope location
- Panama City, FL
Questions about this ITB
How do I respond to this ITB from Bay County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 30, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/baycountyfl. For questions, contact Point OF Contact The County Purchasing Department Will Be The Only Point Of Contact For This Itb. Under No Circumstances May A Bidder Contact Any County Commissioner, County Administrator, Or County Employee Concerning This ITB Until After Award. Any Such Contact May Result In Disqualification As Per Bay County Code Section 2-124. Questions Bidders Shall Submit All Questions, In Writing, To The Purchasing Department Via Email . All Questions Shall Be Submitted No Later Than 5:00 Pm (cdt) On Wednesday, October 21, 2026..
Can small businesses or minority-owned firms bid on this ITB?
Most government agencies, including Bay County in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the ITB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Point OF Contact The County Purchasing Department Will Be The Only Point Of Contact For This Itb. Under No Circumstances May A Bidder Contact Any County Commissioner, County Administrator, Or County Employee Concerning This ITB Until After Award. Any Such Contact May Result In Disqualification As Per Bay County Code Section 2-124. Questions Bidders Shall Submit All Questions, In Writing, To The Purchasing Department Via Email . All Questions Shall Be Submitted No Later Than 5:00 Pm (cdt) On Wednesday, October 21, 2026.. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: QUALIFICATION Bidders shall provide proof of experience, Knowledge and ability to perform the tasks considered and expected to be performed under this contract. Bidders shall demonstrate a minimum of five (5) years experience in grounds maintenance. Bidder must have consecutive and active experience. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from Bay County?
All active and historical solicitations from Bay County are tracked and searchable. As a county agency, Bay County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this ITB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment 1 (Experience Record). Review the full document from Bay County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Panama City, FL. Review the full solicitation for detailed scope requirements.