BakerRipley RFP 26-20 ERP System Replacement 2026
BakerRipley Community SchoolsSchool · Houston, TX- Due
- Aug 28, 2026
- Deadline passed
- Posted
- Jul 17, 2026
- Contract term
- 5 years
- Primary contact
- Erica Maye
- (713) 669-5204
The 30-second brief
BakerRipley is soliciting proposals to replace its legacy ERP and ancillary systems with a modern, cloud-based platform. The project includes fund accounting, CRM integration with Salesforce, and data migration from systems like Financial Edge and PowerPlan.
Functional Fit (20%), Technology Fit (15%), Implementation Approach (10%), Vendor Experience (10%), Reporting (15%), Support & Training (15%), Pricing & TCO (15%)
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Summary
BakerRipley is soliciting proposals to replace its legacy ERP and ancillary systems with a modern, cloud-based platform. The project includes fund accounting, CRM integration with Salesforce, and data migration from systems like Financial Edge and PowerPlan.
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
13- Attachment A - Functional Requirements Matrix
- Attachment B - Bid Sheet
- Attachment C - Vendor Reference Form
- Form I - Proposal Cover Statement
- Form II - Conflict of Interest
- Form III - Drug-Free Workplace
- Form IV - Lobbying
- Form V - Texas Corporate Franchise Tax
- Form VI - State Assessment
- Form VII - Debarment
- Form VIII - Insurance Requirements
- Form IX - Contract Terms
- Form X - Financial Information
- Submit to
- [email protected]
- Scope location
- Houston, TX
- Reported agency
- BakerRipley
Questions about this RFP
How do I respond to this RFP from BakerRipley Community Schools?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 28, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Erica Maye.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including BakerRipley Community Schools in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Erica Maye at (713) 669-5204. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Functional Fit (20%), Technology Fit (15%), Implementation Approach (10%), Vendor Experience (10%), Reporting (15%), Support & Training (15%), Pricing & TCO (15%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from BakerRipley Community Schools?
All active and historical solicitations from BakerRipley Community Schools are tracked and searchable. As a school agency, BakerRipley Community Schools regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A - Functional Requirements Matrix, Attachment B - Bid Sheet, Attachment C - Vendor Reference Form, Form I - Proposal Cover Statement, Form II - Conflict of Interest, Form III - Drug-Free W. Review the full document from BakerRipley Community Schools for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Houston, TX. Review the full solicitation for detailed scope requirements.