BakerRipley - Multifunction Devices and Lease Services - RFP 26-28 (2026)
BakerRipley Community SchoolsSchool · Houston, TX- Due
- Dec 30, 2026
- 64 days left
- Posted
- Oct 20, 2026
- Contract term
- 5 years
- Primary contact
- Ashia Brown
- (713) 669-5276
The 30-second brief
BakerRipley is seeking a strategic partner to provide leasing, maintenance, supplies, installation, and repair services for approximately 59 multifunction devices and 2 desktop printers across 25 locations in Houston and the Gulf Coast region. The scope encompasses new equipment featuring print, copy, scan, and fax capabilities, advanced capture and output control software, OEM toner and staples, regular preventative maintenance, network integration, secure data erasure, and on-site user training. The initial contract term is up to five years. The submission deadline is December 30, 2026, at 10:00 AM CT. A mandatory vendors conference is scheduled for November 18, 2026, with vendor questions due by December 2, 2026. Evaluation criteria include Company Narrative, Vendor Experience & Qualifications, Back-Office Administration, Safety & Training, Customer Service, and Cost Effectiveness.
Company Narrative (10), Vendor Experience & Qualifications (15), Back-Office Administration (15), Safety & Training (10), Customer Service (25), Cost Effectiveness (25)
Get the decision makers at BakerRipley Community Schools before you write a word.
Get decision-maker emailsFree account · 30-second setup · No credit card
Summary
BakerRipley is seeking a strategic partner to provide leasing, maintenance, supplies, installation, and repair services for approximately 59 multifunction devices and 2 desktop printers across 25 locations in Houston and the Gulf Coast region.
The scope encompasses new equipment featuring print, copy, scan, and fax capabilities, advanced capture and output control software, OEM toner and staples, regular preventative maintenance, network integration, secure data erasure, and on-site user training. The initial contract term is up to five years. The submission deadline is December 30, 2026, at 10:00 AM CT. A mandatory vendors conference is scheduled for November 18, 2026, with vendor questions due by December 2, 2026. Evaluation criteria include Company Narrative, Vendor Experience & Qualifications, Back-Office Administration, Safety & Training, Customer Service, and Cost Effectiveness.
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
Proposal Cover Statement and Notice of Intent to Submit (Form I), Disclosure of Potential Conflict of Interest (Form II), Certification Regarding a Drug-Free Workplace (Form III), Certification Regarding Lobbying (Form IV), Certification Regarding Texas Corporate Franchise Tax (Form V), Certification Regarding State Assessment (Form VI), Certification Regarding Debarment (Form VII), Insurance Requirements (Form VIII), Contract Terms and Conditions (Form IX), Financial Information (Form X), Service Level Agreement (SLA), Attachment A - Vendor Proposal Responses and Qualifications, Attachment B - Excel Bid Sheet
- Submit to
- [email protected]
- Scope location
- Houston, TX
- Reported agency
- BakerRipley
Questions about this RFP
How do I respond to this RFP from BakerRipley Community Schools?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 30, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Ashia Brown.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including BakerRipley Community Schools in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Ashia Brown at (713) 669-5276. Questions and answers are typically shared with all prospective bidders.
Show 6 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Company Narrative (10), Vendor Experience & Qualifications (15), Back-Office Administration (15), Safety & Training (10), Customer Service (25), Cost Effectiveness (25)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from BakerRipley Community Schools?
All active and historical solicitations from BakerRipley Community Schools are tracked and searchable. As a school agency, BakerRipley Community Schools regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 30, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal Cover Statement and Notice of Intent to Submit (Form I), Disclosure of Potential Conflict of Interest (Form II), Certification Regarding a Drug-Free Workplace (Form III), Certification Regard. Review the full document from BakerRipley Community Schools for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Houston, TX. Review the full solicitation for detailed scope requirements.