Austin Peay State University Stage, Sound, and Lighting for Campus Events ITB 26-025
Austin Peay State UniversityHigher Ed · Clarksville, TN- Due
- Jun 8, 2026
- Deadline passed
- Posted
- Apr 29, 2026
- Contract term
- 5 years
- Primary contact
- Patricia Walton
- (931) 221-7573
The 30-second brief
Austin Peay State University is soliciting bids for staging, audio/visual, and lighting production support for campus events. The contract term is five years, with bids due by June 8, 2026.
Quotation Certification Form, Cost Sheet, Certificate of Insurance, License Information Template
Lowest responsible qualified bidder, quality of articles, conformity with specifications, suitability, cash discount, delivery terms
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Summary
Austin Peay State University is soliciting bids for staging, audio/visual, and lighting production support for campus events. The contract term is five years, with bids due by June 8, 2026.
EVALUATION CRITERIA
6- Lowest responsible qualified bidder
- Quality of articles
- Conformity with specifications
- Suitability
- Cash discount
- Delivery terms
REQUIRED DELIVERABLES
4- Quotation Certification Form
- Cost Sheet
- Certificate of Insurance
- License Information Template
REQUIRED ATTACHMENTS
5- Quotation Certification Form
- Attachment A (Pro Forma Contract)
- Attachment B (Attestation Re Personnel)
- Attachment C (Bid Specs)
- Attachment D (Cost Sheet)
REQUIRED STAFFING
On-Site Technician
- Submit to
- 505 York Street, Clarksville, TN 37040 or [email protected]
- Scope location
- Clarksville, TN
Questions about this ITB
How do I respond to this ITB from Austin Peay State University?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 8, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 505 York Street, Clarksville, TN 37040 or [email protected]. For questions, contact Patricia Walton.
Can small businesses or minority-owned firms bid on this ITB?
Most government agencies, including Austin Peay State University in TN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the ITB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Patricia Walton at (931) 221-7573. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: On-Site Technician. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Quotation Certification Form, Cost Sheet, Certificate of Insurance, License Information Template. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsible qualified bidder, quality of articles, conformity with specifications, suitability, cash discount, delivery terms" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Austin Peay State University?
All active and historical solicitations from Austin Peay State University are tracked and searchable. As a higher ed agency, Austin Peay State University regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this ITB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Quotation Certification Form, Attachment A (Pro Forma Contract), Attachment B (Attestation Re Personnel), Attachment C (Bid Specs), Attachment D (Cost Sheet). Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Austin Peay State University for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Clarksville, TN. Review the full solicitation for detailed scope requirements.