Austin Peay State University Charter Flight for APSU Athletics ITB 26-044 2026
Austin Peay State UniversityHigher Ed · Clarksville, TN- Due
- Jun 17, 2026
- Deadline passed
- Posted
- May 27, 2026
- Contract term
- 3 years
The 30-second brief
Austin Peay State University is soliciting bids for air charter services to transport athletic teams and equipment, approximately 150 passengers. Bids are due by June 17, 2026, for a potential five-year contract term.
Quotation Certification Form, Cost Sheet, Operational Disclosures, FAA Certification, Safety Rating Data
Lowest responsive and responsible bidder, price, availability, aircraft suitability, operational requirements
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Summary
Austin Peay State University is soliciting bids for air charter services to transport athletic teams and equipment, approximately 150 passengers. Bids are due by June 17, 2026, for a potential five-year contract term.
EVALUATION CRITERIA
5- Lowest responsive and responsible bidder
- Price
- Availability
- Aircraft suitability
- Operational requirements
REQUIRED DELIVERABLES
5- Quotation Certification Form
- Cost Sheet
- Operational Disclosures
- FAA Certification
- Safety Rating Data
REQUIRED ATTACHMENTS
4- References
- Fleet Information
- Safety Rating
- FAA Certification
REQUIRED STAFFING
Pilots, Crew
- Submit to
- 505 York Street, Clarksville, TN 37040
- Duration
- 60 months
- Scope location
- Clarksville, TN
Questions about this ITB
How do I respond to this ITB from Austin Peay State University?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 17, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 505 York Street, Clarksville, TN 37040. For questions, contact [email protected].
Can small businesses or minority-owned firms bid on this ITB?
Most government agencies, including Austin Peay State University in TN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the ITB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is [email protected] at (931) 221-7573. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Pilots, Crew. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Quotation Certification Form, Cost Sheet, Operational Disclosures, FAA Certification, Safety Rating Data. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsive and responsible bidder, price, availability, aircraft suitability, operational requirements" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Austin Peay State University?
All active and historical solicitations from Austin Peay State University are tracked and searchable. As a higher ed agency, Austin Peay State University regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this ITB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: References, Fleet Information, Safety Rating, FAA Certification. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Austin Peay State University for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Clarksville, TN. Review the full solicitation for detailed scope requirements.