Appling County School System Altamaha Elementary School Gymnasium Air Conditioning Project RFP 2026
Appling County School DistrictSchool · Baxley, GA- Due
- Sep 9, 2026
- Deadline passed
- Posted
- Sep 3, 2026
- Primary contact
- Ryan Flowers
- (912) 367-8600
The 30-second brief
The Appling County School District is requesting turnkey proposals from qualified HVAC contractors for the Altamaha Elementary School (AES) gymnasium air conditioning project. The scope of work includes the removal and replacement of two existing wall units and the installation of two district-provided 6-ton Trane package HVAC units (Model YSJ072 family) on new concrete pads. Contractors must provide all labor, materials, equipment, permits, and incidental work, including ductwork, electrical connections, and LP gas conversion using Trane-approved kits. Testing, startup, and commissioning are required before final acceptance. Proposals are due by September 9, 2026, at 2:00 PM via email to Ryan Flowers or hard copy to the Appling County BOE.
Turnkey quote, Completed RFP checklist, LP conversion documentation, Startup/commissioning documentation, Written installation warranty
Best value, price, responsiveness, responsibility, interests of the organization
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Summary
The Appling County School District is requesting turnkey proposals from qualified HVAC contractors for the Altamaha Elementary School (AES) gymnasium air conditioning project.
The scope of work includes the removal and replacement of two existing wall units and the installation of two district-provided 6-ton Trane package HVAC units (Model YSJ072 family) on new concrete pads. Contractors must provide all labor, materials, equipment, permits, and incidental work, including ductwork, electrical connections, and LP gas conversion using Trane-approved kits. Testing, startup, and commissioning are required before final acceptance. Proposals are due by September 9, 2026, at 2:00 PM via email to Ryan Flowers or hard copy to the Appling County BOE.
EVALUATION CRITERIA
5- Best value
- Price
- Responsiveness
- Responsibility
- Interests of the organization
REQUIRED DELIVERABLES
5- Turnkey quote
- Completed RFP checklist
- LP conversion documentation
- Startup/commissioning documentation
- Written installation warranty
REQUIRED ATTACHMENTS
4- RFP checklist
- Contractor proposal checklist
- Pricing section
- Contractor confirmation
- Submit to
- [email protected] or Appling County BOE, 249 Blackshear Highway, Baxley GA 31513
- Scope location
- Baxley, GA
- Reported agency
- Appling County School System
Questions about this RFP
How do I respond to this RFP from Appling County School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 9, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected] or Appling County BOE, 249 Blackshear Highway, Baxley GA 31513. For questions, contact Ryan Flowers.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Appling County School District in GA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Ryan Flowers at (912) 367-8600. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Turnkey quote, Completed RFP checklist, LP conversion documentation, Startup/commissioning documentation, Written installation warranty. Proposals should clearly address how each deliverable will be met.
Show 4 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Best value, price, responsiveness, responsibility, interests of the organization" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Appling County School District?
All active and historical solicitations from Appling County School District are tracked and searchable. As a school agency, Appling County School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: RFP checklist, contractor proposal checklist, pricing section, contractor confirmation. Review the full document from Appling County School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Baxley, GA. Review the full solicitation for detailed scope requirements.