Appling County School System Comprehensive Custodial Services RFP ACBOE-CUST-2026-01 (2026)
Appling County School DistrictSchool · Baxley, GA- Due
- Oct 9, 2026
- Deadline passed
- Posted
- Sep 15, 2026
- Contract term
- 1 year
- Primary contact
- Ryan Flowers
- (912) 367-8600 ext 152
The 30-second brief
Appling County School System is seeking a qualified contractor to provide comprehensive custodial services across instructional, administrative, support, and athletic facilities totaling approximately 672,039 service-area square feet in Baxley and Surrency, Georgia. The scope of work encompasses daily cleaning and sanitizing, floor care, carpet extraction, window cleaning, waste removal, consumable restocking, event setup, and emergency or health-response cleaning meeting APPA Level 2 standards. The initial contract term runs from December 1, 2026 through November 30, 2027, with up to three additional one-year renewal options. A mandatory preproposal meeting and facility walkthrough is scheduled for September 22, 2026, at 9:00 a.m. Eastern Time at 249 Blackshear Highway, Baxley, GA 31513. Written questions are due by September 24, 2026, at 2:00 p.m. ET. Sealed written proposals are due by Friday, October 9, 2026, at 2:00 p.m. ET. Evaluation factors include technical approach, quality assurance, price, management capacity, relevant experience, and transition readiness.
Technical approach and scope compliance 25 points, Quality assurance reporting and performance management 20 points, Price 20 points, Management service-delivery capacity and continuity 15 points, Relevant experience references and financial/operational capacity 10 points, Transition emergency response and service continuity 10 points
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Summary
Appling County School System is seeking a qualified contractor to provide comprehensive custodial services across instructional, administrative, support, and athletic facilities totaling approximately 672,039 service-area square feet in Baxley and Surrency, Georgia.
The scope of work encompasses daily cleaning and sanitizing, floor care, carpet extraction, window cleaning, waste removal, consumable restocking, event setup, and emergency or health-response cleaning meeting APPA Level 2 standards. The initial contract term runs from December 1, 2026 through November 30, 2027, with up to three additional one-year renewal options. A mandatory preproposal meeting and facility walkthrough is scheduled for September 22, 2026, at 9:00 a.m. Eastern Time at 249 Blackshear Highway, Baxley, GA 31513. Written questions are due by September 24, 2026, at 2:00 p.m. ET. Sealed written proposals are due by Friday, October 9, 2026, at 2:00 p.m. ET. Evaluation factors include technical approach, quality assurance, price, management capacity, relevant experience, and transition readiness.
EVALUATION CRITERIA
6- Technical approach and scope compliance 25 points
- Quality assurance reporting and performance management 20 points
- Price 20 points
- Management service-delivery capacity and continuity 15 points
- Relevant experience references and financial/operational capacity 10 points
- Transition emergency response and service continuity 10 points
REQUIRED ATTACHMENTS
13- Signed offer and executive summary
- Company qualifications and responsibility information
- Relevant experience and references
- Technical operating plan including Infectious Disease Preparedness and Response Plan
- Completed Appendix C Contract Management and Service Continuity Plan
- Quality and performance plan
- Transition and implementation plan
- Appendix F required forms and certifications
- Completed Appendix D price proposal
- District New Vendor Application
- IRS Form W-9
- Notarized E-Verify affidavit
- Certificate of Insurance
- Submit to
- Dr. Ryan Flowers, Chief Operations Officer, Appling County Board of Education, 249 Blackshear Highway, Baxley, Georgia 31513
- Duration
- 12 months
- Scope location
- Baxley, GA
- Projected sq ft
- 672,039 sq ft
- Reported agency
- Appling County School System
Questions about this RFP
How do I respond to this RFP from Appling County School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 9, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Dr. Ryan Flowers, Chief Operations Officer, Appling County Board of Education, 249 Blackshear Highway, Baxley, Georgia 31513. For questions, contact Ryan Flowers.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Appling County School District in GA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Ryan Flowers at (912) 367-8600 ext 152. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Technical approach and scope compliance 25 points, Quality assurance reporting and performance management 20 points, Price 20 points, Management service-delivery capacity and continuity 15 points, Rel..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Appling County School District?
All active and historical solicitations from Appling County School District are tracked and searchable. As a school agency, Appling County School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Signed offer and executive summary, company qualifications and responsibility information, relevant experience and references, technical operating plan including Infectious Disease Preparedness and Re. Review the full document from Appling County School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Baxley, GA. The total projected area is 672039 sq ft. Review the full solicitation for detailed scope requirements.