Amherst County Service Authority - Advanced Metering Infrastructure Water Metering System - RFP #21065
Amherst CountyCounty · Amherst County, VA- Due
- Sep 21, 2026
- Deadline passed
- Posted
- Jul 21, 2026
- Contract term
- 15 years
- Primary contact
- Richard Hall
- (434) 845-1605
The 30-second brief
Amherst County Service Authority is seeking proposals from qualified vendors to supply and implement an Advanced Metering Infrastructure (AMI) water metering system, including meter reading equipment, software, maintenance, training, and installation for approximately 6,881 residential and commercial water services across a 40 square mile area in Amherst, Virginia. The project involves replacing existing manual-read meters with static meters compliant with NSF/ANSI Standard 61, implementing a Meter Data Management System interfacing with Tyler Software, establishing a customer web portal, and providing a performance guarantee to maintain a 98.5% read rate over a 15-year period. The submission deadline is September 21, 2026, at 2:00 pm EDT, with questions due by September 14, 2026. Required submissions include company information and references, a Virginia State Corporation Commission form, work timeline, subcontractor list, warranty details, pricing breakdown, network design/propagation study, and a payment performance bond.
Supply and install approximately 6, 881 residential and commercial water services, AMI network, Meter Data Management System, Customer web portal
Price, technical ability, references, system performance
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Summary
Amherst County Service Authority is seeking proposals from qualified vendors to supply and implement an Advanced Metering Infrastructure (AMI) water metering system, including meter reading equipment, software, maintenance, training, and installation for approximately 6,881 residential and commercial water services across a 40 square mile area in Amherst, Virginia.
The project involves replacing existing manual-read meters with static meters compliant with NSF/ANSI Standard 61, implementing a Meter Data Management System interfacing with Tyler Software, establishing a customer web portal, and providing a performance guarantee to maintain a 98.5% read rate over a 15-year period. The submission deadline is September 21, 2026, at 2:00 pm EDT, with questions due by September 14, 2026. Required submissions include company information and references, a Virginia State Corporation Commission form, work timeline, subcontractor list, warranty details, pricing breakdown, network design/propagation study, and a payment performance bond.
EVALUATION CRITERIA
4- Price
- Technical ability
- References
- System performance
REQUIRED DELIVERABLES
5- Supply and install approximately 6
- 881 residential and commercial water services
- AMI network
- Meter Data Management System
- Customer web portal
REQUIRED ATTACHMENTS
7- Attachment A Vendor Data Sheet
- Attachment B State Corporation Commission Form
- Timeline and schedule
- Subcontractor listing
- Warranty details
- Pricing breakdown
- Network propagation study
REQUIRED STAFFING
3- Submit to
- Physical office or via EVA
- Scope location
- Madison Heights, VA
- Reported agency
- Amherst County Service Authority
Questions about this RFP
How do I respond to this RFP from Amherst County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 21, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Physical office or via EVA. For questions, contact Richard Hall.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Amherst County in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Richard Hall at (434) 845-1605. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: project management, professional services, engineering. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Supply and install approximately 6, 881 residential and commercial water services, AMI network, Meter Data Management System, Customer web portal. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price, technical ability, references, system performance" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Amherst County?
All active and historical solicitations from Amherst County are tracked and searchable. As a county agency, Amherst County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 15 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A Vendor Data Sheet, Attachment B State Corporation Commission Form, timeline and schedule, subcontractor listing, warranty details, pricing breakdown, network propagation study. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Amherst County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Madison Heights, VA. Review the full solicitation for detailed scope requirements.