Allentown School District Contracted Custodial Services RFP - 2026
Allentown City SDSchool · Allentown, PA- Due
- Oct 7, 2026
- Deadline passed
- Posted
- Sep 14, 2026
- Contract term
- 3 years
- Primary contact
- Department Of Procurement
- (484) 765-4245
The 30-second brief
The Allentown School District is soliciting proposals from qualified custodial service contractors to provide supplemental custodial services and substitute custodial personnel across all District schools and facilities in Allentown, Pennsylvania. The project covers an estimated 2,533,040 total square feet, with an anticipated staffing range of 5 to 15 substitute custodians working 8 hours per day, 5 days per week. The selected contractor will provide hourly-rate based substitute staffing to support daily operations, fill vacancies, and cover employee absenteeism. The initial base contract term is three (3) years with one (1) additional one-year extension option. Proposals are due by October 7, 2026, at 2:00 PM EST. Required vendor qualifications include background checks, FBI fingerprinting, child abuse clearances, and specific minimum insurance coverages.
Cost Proposal 50%, Qualifications & Experience 20%, Technical Approach & Methodology 10%, References 10%, Compliance & Documentation 10%
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Summary
The Allentown School District is soliciting proposals from qualified custodial service contractors to provide supplemental custodial services and substitute custodial personnel across all District schools and facilities in Allentown, Pennsylvania.
The project covers an estimated 2,533,040 total square feet, with an anticipated staffing range of 5 to 15 substitute custodians working 8 hours per day, 5 days per week. The selected contractor will provide hourly-rate based substitute staffing to support daily operations, fill vacancies, and cover employee absenteeism. The initial base contract term is three (3) years with one (1) additional one-year extension option. Proposals are due by October 7, 2026, at 2:00 PM EST. Required vendor qualifications include background checks, FBI fingerprinting, child abuse clearances, and specific minimum insurance coverages.
EVALUATION CRITERIA
5- Cost Proposal 50%
- Qualifications & Experience 20%
- Technical Approach & Methodology 10%
- References 10%
- Compliance & Documentation 10%
REQUIRED ATTACHMENTS
8- Non-Collusion Affidavit
- Debarment and Suspension Certification
- EEO / Non-Discrimination Compliance Statement
- Addenda Acknowledgement Form
- Conflict of Interest Disclosure Form
- Iran Divestment Act Certification
- Certificate of Corporate Authority
- Custodial Services Bid Form
- Submit to
- [email protected]
- Duration
- 48 months
- Scope location
- Allentown, PA
- Projected sq ft
- 2,533,040 sq ft
- Reported agency
- Allentown School District
Questions about this RFP
How do I respond to this RFP from Allentown City SD?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 7, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Department Of Procurement.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Allentown City SD in PA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Department Of Procurement at (484) 765-4245. Questions and answers are typically shared with all prospective bidders.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost Proposal 50%, Qualifications & Experience 20%, Technical Approach & Methodology 10%, References 10%, Compliance & Documentation 10%" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Allentown City SD?
All active and historical solicitations from Allentown City SD are tracked and searchable. As a school agency, Allentown City SD regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Non-Collusion Affidavit, Debarment and Suspension Certification, EEO / Non-Discrimination Compliance Statement, Addenda Acknowledgement Form, Conflict of Interest Disclosure Form, Iran Divestment Act. Review the full document from Allentown City SD for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Allentown, PA. The total projected area is 2533040 sq ft. Review the full solicitation for detailed scope requirements.