Allentown School District - Mechanical, Electrical and Plumbing (MEP) Services - 2026
Allentown City SDSchool · Allentown, PA- Due
- Oct 30, 2026
- 2 days left
- Posted
- Oct 7, 2026
- Contract term
- 3 years
The 30-second brief
The Allentown School District is seeking qualified, experienced, and insured firms to provide on-call, as-needed Mechanical, Electrical, and Plumbing (MEP) services across district-owned and operated facilities, including elementary, middle, and high schools, administrative buildings, athletic facilities, and warehouses. The solicitation is organized into three independent service categories: Category A - Mechanical/HVAC Services, Category B - Electrical Services, and Category C - Plumbing Services. Scope encompasses preventive maintenance, troubleshooting, corrective repairs, emergency response, equipment replacement, and system upgrades, utilizing the FMX work order management system. Proposals are due by October 30, 2026, with questions due by October 22, 2026, and an anticipated award date of November 12, 2026. The initial contract term is three years with up to two one-year extension periods.
Cost Proposal: 30, MEP Service Delivery Approach: 25, Qualifications & Experience: 20, References: 15, Compliance & Documentation: 10
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Summary
The Allentown School District is seeking qualified, experienced, and insured firms to provide on-call, as-needed Mechanical, Electrical, and Plumbing (MEP) services across district-owned and operated facilities, including elementary, middle, and high schools, administrative buildings, athletic facilities, and warehouses.
The solicitation is organized into three independent service categories: Category A - Mechanical/HVAC Services, Category B - Electrical Services, and Category C - Plumbing Services. Scope encompasses preventive maintenance, troubleshooting, corrective repairs, emergency response, equipment replacement, and system upgrades, utilizing the FMX work order management system. Proposals are due by October 30, 2026, with questions due by October 22, 2026, and an anticipated award date of November 12, 2026. The initial contract term is three years with up to two one-year extension periods.
EVALUATION CRITERIA
5- Cost Proposal: 30
- MEP Service Delivery Approach: 25
- Qualifications & Experience: 20
- References: 15
- Compliance & Documentation: 10
REQUIRED ATTACHMENTS
16- Proposal Cover Sheet and Service Categories Bid
- Executive Summary
- Company Qualifications and Experience
- Trade-Specific Licenses
- Certifications
- Qualifications
- Key Personnel and Staffing Plan
- MEP Service Delivery Approach
- Emergency-Response Plan
- FMX / Work-Order and Documentation Capability
- Client References
- Appendix B - Mandatory Pricing Schedule
- Required Certifications and Exhibits
- Exceptions
- Assumptions
- Requested Clarifications
REQUIRED STAFFING
19- Submit to
- [email protected]
- Duration
- 60 months
- Scope location
- Allentown, PA
- Reported agency
- Allentown School District
Questions about this RFP
How do I respond to this RFP from Allentown City SD?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 30, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected].
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Allentown City SD in PA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: HVAC/Mechanical Journeyman/Technician, HVAC/Mechanical Senior Technician, HVAC/Mechanical Apprentice/Helper, Boiler Technician, Chiller Technician, BAS/Controls Technician, Mechanical Supervisor/Foreman, Master Electrician, Journeyman Electrician, Apprentice/Helper, Generator/ATS Technician, Low-Vol. Proposers should demonstrate relevant qualifications and experience for each required role.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost Proposal: 30, MEP Service Delivery Approach: 25, Qualifications & Experience: 20, References: 15, Compliance & Documentation: 10" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Allentown City SD?
All active and historical solicitations from Allentown City SD are tracked and searchable. As a school agency, Allentown City SD regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of October 30, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal Cover Sheet and Service Categories Bid, Executive Summary, Company Qualifications and Experience, Trade-Specific Licenses, Certifications, and Qualifications, Key Personnel and Staffing Plan,. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Allentown City SD for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Allentown, PA. Review the full solicitation for detailed scope requirements.