Allentown School District - Contracted Custodial Services - Request for Proposal 2026
Allentown City SDSchool · Allentown, PA- Due
- Oct 7, 2026
- Deadline passed
- Posted
- Sep 14, 2026
- Contract term
- 3 years
The 30-second brief
The Allentown School District is soliciting proposals from qualified custodial service contractors to provide comprehensive cleaning, sanitizing, trash collection, and floor care services across 25 district schools and facilities. The services are intended to supplement the existing workforce due to staff vacancies and maintain clean, safe environments for approximately 17,000 students. The initial contract term is three years with an option for an additional one-year extension, requiring between 5 and 15 substitute custodians working 40 hours per week. Proposals are due by October 7, 2026, with questions due by September 22, 2026. The evaluation is based on cost, qualifications, technical approach, references, and compliance.
Cost Proposal: 50, Qualifications & Experience: 20, Technical Approach & Methodology: 10, References: 10, Compliance & Documentation: 10
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Summary
The Allentown School District is soliciting proposals from qualified custodial service contractors to provide comprehensive cleaning, sanitizing, trash collection, and floor care services across 25 district schools and facilities.
The services are intended to supplement the existing workforce due to staff vacancies and maintain clean, safe environments for approximately 17,000 students. The initial contract term is three years with an option for an additional one-year extension, requiring between 5 and 15 substitute custodians working 40 hours per week. Proposals are due by October 7, 2026, with questions due by September 22, 2026. The evaluation is based on cost, qualifications, technical approach, references, and compliance.
EVALUATION CRITERIA
5- Cost Proposal: 50
- Qualifications & Experience: 20
- Technical Approach & Methodology: 10
- References: 10
- Compliance & Documentation: 10
REQUIRED ATTACHMENTS
12- Non-Collusion Affidavit
- Debarment and Suspension Certification
- EEO / Non-Discrimination Compliance Statement
- Addenda Acknowledgement Form
- Conflict of Interest Disclosure Form
- Iran Divestment Act Certification
- Certificate of Corporate Authority
- W-9 form
- Proof of Incorporation
- Professional Certifications
- Insurance Certificate
- Custodial Services Bid Form
- Submit to
- [email protected]
- Duration
- 48 months
- Scope location
- Allentown, PA
- Reported agency
- Allentown School District
Questions about this RFP
How do I respond to this RFP from Allentown City SD?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 7, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected].
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Allentown City SD in PA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost Proposal: 50, Qualifications & Experience: 20, Technical Approach & Methodology: 10, References: 10, Compliance & Documentation: 10" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Allentown City SD?
All active and historical solicitations from Allentown City SD are tracked and searchable. As a school agency, Allentown City SD regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Non-Collusion Affidavit, Debarment and Suspension Certification, EEO / Non-Discrimination Compliance Statement, Addenda Acknowledgement Form, Conflict of Interest Disclosure Form, Iran Divestment Act. Review the full document from Allentown City SD for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Allentown, PA. Review the full solicitation for detailed scope requirements.