22nd District Agricultural Association Paddock Video Board Replacement (Public Works) IFB 27-003 (2026)
22Nd District Agricultural AssociationState Agency · CA- Due
- Dec 8, 2026
- 24 days left
- Posted
- Nov 6, 2026
- Duration
- 7 months
- Primary contact
- Brad Mason
- (858) 792-4285
The 30-second brief
The 22nd District Agricultural Association is soliciting bids from qualified contractors for the removal and replacement of the existing outdoor LED video board system at the Del Mar Fairgrounds in Del Mar, California. The project (IFB 27-003) includes the removal and disposal of the old system, and the furnishing, installation, configuration, testing, and commissioning of a new outdoor LED video board system (utilizing Daktronics equipment or equivalent manufactured by other vendors) at the Paddock area. The scope covers structural support framing verification, electrical connections, data/network cabling, software programming, training, and warranties. Key dates include a mandatory pre-bid site tour on November 23, 2026, question submission deadline on December 2, 2026, and final bid submission deadline on December 8, 2026, at 1:00 pm. Bidders must possess a Class B or C-7 Low Voltage Systems license, current DIR Public Works Contractor Registration, meet specific company and project experience requirements, and provide commercial general liability insurance of $1,000,000.
Video Board / Paddock Main, LED Display System / Paddock Sides, Digital Media Player / Content Manager, Removal and disposal of existing videoboard, Installation, Mounting, Electrical connections, Testing, And commissioning
Lowest cost responsible bidder whose bid meets all requirements, pass/fail evaluation for responsiveness, statutory preferences and incentives
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Summary
The 22nd District Agricultural Association is soliciting bids from qualified contractors for the removal and replacement of the existing outdoor LED video board system at the Del Mar Fairgrounds in Del Mar, California.
The project (IFB 27-003) includes the removal and disposal of the old system, and the furnishing, installation, configuration, testing, and commissioning of a new outdoor LED video board system (utilizing Daktronics equipment or equivalent manufactured by other vendors) at the Paddock area. The scope covers structural support framing verification, electrical connections, data/network cabling, software programming, training, and warranties. Key dates include a mandatory pre-bid site tour on November 23, 2026, question submission deadline on December 2, 2026, and final bid submission deadline on December 8, 2026, at 1:00 pm. Bidders must possess a Class B or C-7 Low Voltage Systems license, current DIR Public Works Contractor Registration, meet specific company and project experience requirements, and provide commercial general liability insurance of $1,000,000.
EVALUATION CRITERIA
3- Lowest cost responsible bidder whose bid meets all requirements
- Pass/fail evaluation for responsiveness
- Statutory preferences and incentives
REQUIRED DELIVERABLES
9- Video Board / Paddock Main
- LED Display System / Paddock Sides
- Digital Media Player / Content Manager
- Removal and disposal of existing videoboard
- Installation
- Mounting
- Electrical connections
- Testing
- Commissioning
REQUIRED ATTACHMENTS
14- Letter of Recommendation
- Bidder References
- Current Insurance Coverage
- Certificate re California GC 1090 and Disclosure of Interests
- Payee Data Record STD 204
- Contractor Certification Clauses
- Bidder's Declaration
- Subcontractor's Declaration
- Non-Collusion Declaration for Public Works
- Darfur Contracting Act Certification
- Small Business (SB) or Disabled Veteran Business Enterprise (DVBE) Preferences
- Small Business Certification
- Disabled Veteran Business Enterprise Declarations STD 843
- Commercially Useful Function Compliance
- Submit to
- https://procurement.opengov.com/portal/sdfair
- Scope location
- Del Mar, CA
- Reported agency
- 22nd District Agricultural Association
Questions about this BID
How do I respond to this Bid from 22Nd District Agricultural Association?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 8, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/sdfair. For questions, contact Brad Mason.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including 22Nd District Agricultural Association in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Brad Mason at (858) 792-4285. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Video Board / Paddock Main, LED Display System / Paddock Sides, Digital Media Player / Content Manager, Removal and disposal of existing videoboard, Installation, Mounting, Electrical connections, Testing, And commissioning. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest cost responsible bidder whose bid meets all requirements, pass/fail evaluation for responsiveness, statutory preferences and incentives" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from 22Nd District Agricultural Association?
All active and historical solicitations from 22Nd District Agricultural Association are tracked and searchable. As a state agency agency, 22Nd District Agricultural Association regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 7 months. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 8, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Letter of Recommendation, Bidder References, Current Insurance Coverage, Certificate re California GC 1090 and Disclosure of Interests, Payee Data Record STD 204, Contractor Certification Clauses, Bid. Review the full document from 22Nd District Agricultural Association for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Del Mar, CA. Review the full solicitation for detailed scope requirements.
