White Plains City School District Lawn and Grounds Maintenance RFP #F2026-01
White Plains City School DistrictSchool · White Plains, NY- Due
- Jan 29, 2026
- Deadline passed
- Posted
- Jan 1, 2025
- Duration
- 12 months
- Primary contact
- Toni Russo
The 30-second brief
White Plains City School District is seeking bids for comprehensive lawn and grounds maintenance services for 12 locations. The contract period is from February 15, 2026, through December 31, 2026, with potential for two one-year extensions. Services include mowing, clean-up, pruning, mulching, and other related tasks.
Lawn and grounds maintenance services as detailed in Specifications and Technical Specifications.
Award will be made to the lowest responsible bidder, taking into consideration reliability, quality of labor, materials, equipment, and conformity with bid documents.
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Summary
White Plains City School District is seeking bids for comprehensive lawn and grounds maintenance services for 12 locations.
The contract period is from February 15, 2026, through December 31, 2026, with potential for two one-year extensions. Services include mowing, clean-up, pruning, mulching, and other related tasks.
EVALUATION CRITERIA
6- Award will be made to the lowest responsible bidder
- Taking into consideration reliability
- Quality of labor
- Materials
- Equipment
- Conformity with bid documents
REQUIRED DELIVERABLES
Lawn and grounds maintenance services as detailed in Specifications and Technical Specifications.
REQUIRED ATTACHMENTS
10- Bidder's Checklist includes numerous required forms
- Such as Form of Disclosure
- Non-Collusive Certification
- Hold Harmless Agreement
- Iran Divestment Act Certification
- Sexual Harassment Policy Certification
- SAM Certification
- NYSDOL Certification
- References
- Insurance information
REQUIRED STAFFING
Foreman, Landscape Maintenance Worker
- Submit to
- Business Office, 5 Homeside Lane, White Plains, New York
- Scope location
- 12 locations throughout the City of White Plains
- Projected sq ft
- 163 sq ft
- Reported agency
- WHITE PLAINS CITY SCHOOL DISTRICT
Questions about this RFP
How do I respond to this RFP from White Plains City School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 29, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Business Office, 5 Homeside Lane, White Plains, New York. For questions, contact Toni Russo.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including White Plains City School District in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Toni Russo. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Foreman, Landscape Maintenance Worker. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Lawn and grounds maintenance services as detailed in Specifications and Technical Specifications.. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Award will be made to the lowest responsible bidder, taking into consideration reliability, quality of labor, materials, equipment, and conformity with bid documents." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from White Plains City School District?
All active and historical solicitations from White Plains City School District are tracked and searchable. As a school agency, White Plains City School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 12 months. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bidder's Checklist includes numerous required forms, such as Form of Disclosure, Non-Collusive Certification, Hold Harmless Agreement, Iran Divestment Act Certification, Sexual Harassment Policy Certi. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from White Plains City School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: 12 locations throughout the City of White Plains. The total projected area is 163 sq ft. Review the full solicitation for detailed scope requirements.