White Plains City School District Architectural Engineering Services RFP 2026
White Plains City School DistrictSchool · White Plains, NY- Due
- Jul 16, 2026
- Deadline passed
- Posted
- Jun 11, 2026
- Primary contact
- Toni Russo
- (914) 422-2072
The 30-second brief
The White Plains City School District is seeking proposals for Architectural Engineering Services to support its future capital project work, estimated in excess of $300 million. The scope includes pre-bond capital consultant services, SEQRA compliance coordination, building aid unit (BAU) estimates, and full design services (schematic through construction documents) for potential projects across nine student-occupied buildings, one administration building, and two support facilities. The selected firm will provide cost estimating, value engineering, 3D laser scanning, and construction administration. Proposers must have a minimum of seven years' experience in K-12 school design. A mandatory Notice of Interest is due by June 30, 2026. Sealed proposals are due by July 16, 2026, at 1:00 p.m. at the District Business Office.
Pre-bond recommendations, SEQRA classification recommendations, BAU estimates, 3D laser scanning models, Cost estimates (60% and 90% design; 50% and 100% construction documents), Final plans and specifications, Certification of Substantial Completion
Special knowledge/expertise (20%), In-house disciplines (20%), Suitability for District needs (10%), Credentials/certifications (10%), Quality of service (10%), Fee schedule (15%), Staffing/time availability (10%), Insurance requirements (5%)
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Summary
The White Plains City School District is seeking proposals for Architectural Engineering Services to support its future capital project work, estimated in excess of $300 million.
The scope includes pre-bond capital consultant services, SEQRA compliance coordination, building aid unit (BAU) estimates, and full design services (schematic through construction documents) for potential projects across nine student-occupied buildings, one administration building, and two support facilities. The selected firm will provide cost estimating, value engineering, 3D laser scanning, and construction administration. Proposers must have a minimum of seven years' experience in K-12 school design. A mandatory Notice of Interest is due by June 30, 2026. Sealed proposals are due by July 16, 2026, at 1:00 p.m. at the District Business Office.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
Pre-bond recommendations, SEQRA classification recommendations, BAU estimates, 3D laser scanning models, Cost estimates (60% and 90% design; 50% and 100% construction documents), Final plans and specifications, Certification of Substantial Completion
REQUIRED ATTACHMENTS
13- Notice of Interest
- Affidavit
- Conflict of Interest
- Non-Collusive Proposal Certification
- Hold Harmless
- Iran Divestment Act Certification
- Sexual Harassment Policy Certification
- SAM Exclusion List Certification
- Proposer Warranties
- Quotation Form
- AIA Agreement
- Portfolio
- List of five projects
REQUIRED STAFFING
6- Submit to
- White Plains City School District Business Office, 5 Homeside Lane, White Plains, NY 10605
- Scope location
- White Plains, NY
- Projected sq ft
- 1,409,000 sq ft
Questions about this RFP
How do I respond to this RFP from White Plains City School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 16, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: White Plains City School District Business Office, 5 Homeside Lane, White Plains, NY 10605. For questions, contact Toni Russo.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including White Plains City School District in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Toni Russo at (914) 422-2072. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Partner, Associate, Senior Architect, Architect, Interior Designer, Draftsmen. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Pre-bond recommendations, SEQRA classification recommendations, BAU estimates, 3D laser scanning models, Cost estimates (60% and 90% design; 50% and 100% construction documents), Final plans and specifications, Certification of Substantial Completion. Proposals should clearly address how each deliverable will be met.
Show 4 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Special knowledge/expertise (20%), In-house disciplines (20%), Suitability for District needs (10%), Credentials/certifications (10%), Quality of service (10%), Fee schedule (15%), Staffing/time avail..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from White Plains City School District?
All active and historical solicitations from White Plains City School District are tracked and searchable. As a school agency, White Plains City School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Notice of Interest, Affidavit, Conflict of Interest, Non-Collusive Proposal Certification, Hold Harmless, Iran Divestment Act Certification, Sexual Harassment Policy Certification, SAM Exclusion List. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from White Plains City School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: White Plains, NY. The total projected area is 1409000 sq ft. Review the full solicitation for detailed scope requirements.