Western Virginia Water Authority Contract for Industrial Maintenance On-Demand Services RFP 2026
Western Virginia Service AuthoritySpecial District · Roanoke, VA- Due
- Dec 15, 2026
- 31 days left
- Posted
- Nov 13, 2026
- Contract term
- 1 year
- Primary contact
- Trent Cox
- (540) 283-4830
The 30-second brief
The Western Virginia Water Authority seeks proposals from qualified industrial maintenance contractors to provide on-demand field services and shop services for Authority water and wastewater facilities and equipment. The work encompasses industrial mechanical maintenance, repair, rebuilding, machining, welding, fabrication, motors, pumps, valves, actuators, gates, screens, conveyors, piping, and related services across water treatment plants, wastewater treatment facilities, pump stations, lift stations, and reservoirs. Services may be requested during regular business hours, after-hours, weekends, and holidays throughout Botetourt County, Roanoke County, the City of Roanoke, the Town of Vinton, Franklin County, the Town of Boones Mill, and Ferrum. Proposals are due by December 15, 2026, at 2:00 PM, preceded by a non-mandatory pre-proposal meeting on December 3, 2026. A question deadline is established for December 9, 2026.
Qualifications and experience of firm and key personnel 35, Technical approach and methodology 15, References and safety record 15, Availability/capabilities/emergency response 15, Cost / pricing 20
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Summary
The Western Virginia Water Authority seeks proposals from qualified industrial maintenance contractors to provide on-demand field services and shop services for Authority water and wastewater facilities and equipment.
The work encompasses industrial mechanical maintenance, repair, rebuilding, machining, welding, fabrication, motors, pumps, valves, actuators, gates, screens, conveyors, piping, and related services across water treatment plants, wastewater treatment facilities, pump stations, lift stations, and reservoirs. Services may be requested during regular business hours, after-hours, weekends, and holidays throughout Botetourt County, Roanoke County, the City of Roanoke, the Town of Vinton, Franklin County, the Town of Boones Mill, and Ferrum. Proposals are due by December 15, 2026, at 2:00 PM, preceded by a non-mandatory pre-proposal meeting on December 3, 2026. A question deadline is established for December 9, 2026.
EVALUATION CRITERIA
5- Qualifications and experience of firm and key personnel 35
- Technical approach and methodology 15
- References and safety record 15
- Availability/capabilities/emergency response 15
- Cost / pricing 20
REQUIRED ATTACHMENTS
4- Signature Sheet
- Certificates of Insurance
- Pricing schedule
- References
REQUIRED STAFFING
8- Submit to
- [email protected]
- Duration
- 60 months
- Scope location
- Roanoke, Virginia
- Reported agency
- Western Virginia Water Authority
Questions about this RFP
How do I respond to this RFP from Western Virginia Service Authority?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 15, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Trent Cox.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Western Virginia Service Authority in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Trent Cox at (540) 283-4830. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Industrial Mechanic, Technician, Specialized Technician, Welder, Supervisor, Foreman, Apprentice, Helper. Proposers should demonstrate relevant qualifications and experience for each required role.
Show 6 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications and experience of firm and key personnel 35, Technical approach and methodology 15, References and safety record 15, Availability/capabilities/emergency response 15, Cost / pricing 20" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Western Virginia Service Authority?
All active and historical solicitations from Western Virginia Service Authority are tracked and searchable. As a special district agency, Western Virginia Service Authority regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 15, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Signature Sheet, Certificates of Insurance, pricing schedule, references. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Western Virginia Service Authority for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Roanoke, Virginia. Review the full solicitation for detailed scope requirements.
