Westbury Union Free School District Architectural and Engineering Services RFP 2025/26-05
Westbury Union Free School DistrictSchool · Old Westbury, NY- Due
- Jan 6, 2026
- Deadline passed
- Posted
- Dec 11, 2025
- Contract term
- 1 year
- Primary contact
- Robert Stein
- (516) 874-1803
The 30-second brief
Westbury Union Free School District is seeking proposals from qualified firms to provide Architectural and Engineering Services for a one-year period with the option of four one-year extensions.
Pre-referendum services, Conceptual plan for facilities improvements, Cost estimates, Updated building condition survey, Pre bond materials, Formal presentations, Architectural & engineering services from conception to completion, Phasing plan for construction, Final plans & specifications, Bid packages, Review and submittals from Contractors, Proposed change orders, Notification of faulty constructions, Delays, Defects or deficiencies, Conflict resolution, Project completion assurance, Budget adherence, Construction assistance, Final paperwork to SED, Punch list completion
Completeness of the submission, Content of respondent's responses, Oral presentations, Professional qualifications and prior experience, proposer's demonstrated capabilities and references, Total proposed price
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Summary
Westbury Union Free School District is seeking proposals from qualified firms to provide Architectural and Engineering Services for a one-year period with the option of four one-year extensions.
EVALUATION CRITERIA
6- Completeness of the submission
- Content of respondent's responses
- Oral presentations
- Professional qualifications and prior experience
- Proposer's demonstrated capabilities and references
- Total proposed price
REQUIRED DELIVERABLES
21- Pre-referendum services
- Conceptual plan for facilities improvements
- Cost estimates
- Updated building condition survey
- Pre bond materials
- Formal presentations
- Architectural & engineering services from conception to completion
- Phasing plan for construction
- Final plans & specifications
- Bid packages
- Review and submittals from Contractors
- Proposed change orders
- Notification of faulty constructions
- Delays
- Defects or deficiencies
- Conflict resolution
- Project completion assurance
- Budget adherence
- Construction assistance
- Final paperwork to SED
- Punch list completion
REQUIRED ATTACHMENTS
15- Cover Sheet
- Executive Summary
- Firm/Principal's Experience and Qualifications
- Project Team
- Experience of Individual Members of the Project Team
- Work Plan
- Cost
- References
- Contract Form
- Litigation
- Ensuring Client Satisfaction
- Additional Information
- Non-Collusive Form
- Certification of Compliance with the Iran Divestment Act
- Disclosure Form
REQUIRED STAFFING
9- Submit to
- Westbury Schools District Business Office, 2 Hitchcock Lane, Old Westbury, NY 11568
- Duration
- 48 months
Questions about this RFP
How do I respond to this RFP from Westbury Union Free School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 6, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Westbury Schools District Business Office, 2 Hitchcock Lane, Old Westbury, NY 11568. For questions, contact Robert Stein.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Westbury Union Free School District in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Robert Stein at (516) 874-1803. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Managing Partner, Senior Project Architect, Project Manager, Senior Architectural Designer, Project Architect, BIM Manager/Architectural Designer, Architect, Architectural Designer, Junior Architectural Designer. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Pre-referendum services, Conceptual plan for facilities improvements, Cost estimates, Updated building condition survey, Pre bond materials, Formal presentations, Architectural & engineering services from conception to completion, Phasing plan for construction, Final plans & specifications, Bid pack. Proposals should clearly address how each deliverable will be met.
Show 4 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Completeness of the submission, Content of respondent's responses, Oral presentations, Professional qualifications and prior experience, proposer's demonstrated capabilities and references, Total prop..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Westbury Union Free School District?
All active and historical solicitations from Westbury Union Free School District are tracked and searchable. As a school agency, Westbury Union Free School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover Sheet, Executive Summary, Firm/Principal's Experience and Qualifications, Project Team, Experience of Individual Members of the Project Team, Work Plan, Cost, References, Contract Form, Litigati. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Westbury Union Free School District for the complete list.