West Virginia Office of Inspector General Case Management System RFP CRFP OIG2600000001 (2026)
West Virginia Department of Administration Purchasing Division | State of West VirginiaState · Charleston, WV- Due
- Jan 6, 2026
- Deadline passed
- Posted
- Jan 6, 2026
- Contract term
- 1 year
- Primary contact
- Crystal Hustead
- (304) 558-3970
The 30-second brief
The West Virginia Office of Inspector General is seeking proposals for a modern, integrated, and secure cloud-based case management platform that ensures compliance with CJIS Security Policy, FedRAMP High, and HITECH standards. The system will streamline case intake, assignment, evidence handling, reporting, and closure while supporting approximately 30 investigators and 35 licenses, real-time analytics, interoperability with state and law enforcement systems, and secure remote access. Key requirements include workflow automation, standardized data capture, audit trails, and multi-factor authentication. Proposals are due by January 6, 2026.
Approach & Methodology to Goals/Objectives (20 Points Possible), Approach & Methodology to Compliance with Mandatory Project Requirements (30 Points Possible), Qualifications and Experience Generally (15 Points Possible), Exceeding Mandatory Qualification/Experience Requirements (5 Points Possible), Cost Score (30 Points Possible)
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Summary
The West Virginia Office of Inspector General is seeking proposals for a modern, integrated, and secure cloud-based case management platform that ensures compliance with CJIS Security Policy, FedRAMP High, and HITECH standards.
The system will streamline case intake, assignment, evidence handling, reporting, and closure while supporting approximately 30 investigators and 35 licenses, real-time analytics, interoperability with state and law enforcement systems, and secure remote access. Key requirements include workflow automation, standardized data capture, audit trails, and multi-factor authentication. Proposals are due by January 6, 2026.
EVALUATION CRITERIA
Approach & Methodology to Goals/Objectives (20 Points Possible), Approach & Methodology to Compliance with Mandatory Project Requirements (30 Points Possible), Qualifications and Experience Generally (15 Points Possible), Exceeding Mandatory Qualification/Experience Requirements (5 Points Possible), Cost Score (30 Points Possible)
REQUIRED ATTACHMENTS
4- Addendum Acknowledgement Form
- Attachment C: WV Business Associate Agreement
- Technical Proposal
- Cost Proposal
- Submit to
- wvOASIS, or PO Box 50130, 2019 Washington Street, East, Charleston, WV 25305-0130
- Duration
- 48 months
- Scope location
- Charleston, WV
- Reported agency
- State of West Virginia
Questions about this RFP
How do I respond to this RFP from West Virginia Department of Administration Purchasing Division | State of West Virginia?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 6, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: wvOASIS, or PO Box 50130, 2019 Washington Street, East, Charleston, WV 25305-0130. For questions, contact Crystal Hustead.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including West Virginia Department of Administration Purchasing Division | State of West Virginia in WV, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Crystal Hustead at (304) 558-3970. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Approach & Methodology to Goals/Objectives (20 Points Possible), Approach & Methodology to Compliance with Mandatory Project Requirements (30 Points Possible), Qualifications and Experience Generally..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from West Virginia Department of Administration Purchasing Division | State of West Virginia?
All active and historical solicitations from West Virginia Department of Administration Purchasing Division | State of West Virginia are tracked and searchable. As a state agency, West Virginia Department of Administration Purchasing Division | State of West Virginia regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Addendum Acknowledgement Form, Attachment C: WV Business Associate Agreement, Technical Proposal, Cost Proposal. Review the full document from West Virginia Department of Administration Purchasing Division | State of West Virginia for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Charleston, WV. Review the full solicitation for detailed scope requirements.